PROCUREMENT MANAGER

CITY OF FAIRBURN • Fairburn, GA

7h

About The Position

The City of Fairburn is seeking to fill a professional level and experienced Procurement Manager. The Procurement Manager is responsible for perform duties related to procuring materials, equipment, supplies, and services including: preparing and issuing Requests for Proposals (RFPs), Request for Quotations (RFQs), opening and tabulating quotes, and providing information to vendors in accordance with purchasing laws. The Procurement Manager conducts internal procurement analysis and consultation in collaboration with City departments to source and make recommendations for materials, equipment, supplies, and services. The Procurement Manager reports to the Finance Director. Hiring Range: $85,190.66 - $89,450.19 Annually (Depending on qualifications)

Responsibilities

• Manages and oversees the administration of procurement functions; provides strategic direction and prioritization of procurement policy, procedures and processes for City-wide purchasing; participates in higher risk and/or more complex buying decisions; ensures adherence with applicable laws, standards, policies and procedures.
• Surveys vendors to evaluate products and supplies for the lowest prices; utilizes current supply catalogues and other references for sources of supply.
• Obtain price quotes from vendors and compares quotes with requested commodity specifications and availability of items.
• Collaborates with user departments to develop clear and concise technical bid specifications to meet department needs; ensures minimum requirements are clearly defined and allow for competitive quotes; and analyzes quotation specifications to ensure accuracy in defining a purchase such as supplies, equipment, services, or materials.
• Prepares and issues quotes and related materials; distributes quotes to vendors; opens and tabulates quotes; analyzes bids to determine most responsible/responsive bidders; sends results of quote responses to request City departments; and prepares and issues addendums to notify vendors of additions/changes in quote solicitations.
• Maintains lists of active vendors; provides information on vendors to City personnel engaged in departmental purchasing processes; and maintains vendor files for vendors that solicitations have been sent to.
• Prepares and generates purchase orders and/or service contracts utilizing automated financial systems and ensures that specifications and commodity codes are current.
• Conducts training with city employees on the procurement process; periodically reviews the City’s Purchasing Policy and makes recommendations that are in accordance with current purchasing trends.
• Processes a variety of documentation associated with department/division operations, within designated timeframes and pre-established procedures; receives and reviews various documentation, including Solicitation Responses, Evaluation Documents, specifications, insurance certificates, invoice, payment vouchers, and time sheets; reviews, completes, processes, forwards or retains as appropriate.
• Prepares or completes various forms, reports, correspondence, and other documentation, including notification letters, payment vouchers, production/status reports, addendums, purchase orders, recommendation letters, and termination letters; compiles data for further processing or for use in preparation of department reports; and updates/maintains a wide variety of computerized and/or hardcopy procurement and product documents/records.
• Communicates with supervisor, department liaison(s), sales representatives, consultants, vendors, the public, and other individuals as needed to coordinate procurement activities, review status of requisitions, exchange information, resolve problems, or provide assistance.
• Defines contract recommendations that support department business goals in collaboration with senior management and internal customers.
• Establishes and maintains regular written and in-person communications regarding contract activities with organization executives, department heads and end users.
• Provides analytical data and information to support procurement initiatives and contract negotiations.
• Maintains contractor database and monitors contract for performance of essential terms including renewal and expiration protocols.
• Monitors contract performance for compliance with organizational needs and requirements, including following up checks for corrective action, and regular contractor performance evaluations.
• Performs other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager