Procurement Manager

State of Maine • Augusta, ME

23h • $64,334 - $91,333 • Hybrid

About The Position

The Department of Health and Human Services Office of Aging and Disability Services (OADS) is looking for a Procurement Manager. This full-time position works to ensure efficient and effective procurement of services and other business/fiscal activities to support the administration of programs at OADS. This position is supervised by the OADS Business & Procurement Services Manager.

Requirements

• Four (4) years of progressively responsible experience in social service or mental health/developmental disabilities programs and a Bachelor’s Degree. At least three (3) years of the required experience must be in a supervisory and/or administrative capacity.
• Equivalent related work experience may be substituted for education on a year-for-year basis.

Nice To Haves

• Experience with providing high-quality customer service
• Knowledge of the State of Maine procurement process for goods and services
• Experience with developing contracts
• Experience with problem-solving issues on complex contracts related to funding, particularly with federal grants
• A proven ability to organize and facilitate meetings
• Experience with effectively collaborating and coordinating with others
• A proven ability to understand operational priorities and assigned tasks, organize work, and complete assignments within required timeframes
• Flexible and able to adapt to changes
• A thorough working knowledge of Microsoft Office products including Outlook, Word, and Teams
• Preference will be given to applicants with a working knowledge of Maine’s statutes, rules, and processes for the procurement of goods and services, experience with contract management related to federal grants, and effective leadership and management skills.

Responsibilities

• Provide planning, coordination and other support to OADS program staff in the development and monitoring of provider service agreements composed of State, Federal, and grant funds.
• Facilitate meetings and work sessions with associate directors and program managers at OADS and assist with evaluating program cost and performance.
• Provide leadership with contract management related to federal grants, including the Older Americans Act funding awarded to Maine on a formula basis.
• Create reports on grant expenditures for Grant Managers when requested.
• Gather financial/contract information at the request of Grant Managers for grant applications, budgets, carry forward, or No Cost Extension requests.
• Provide information at the request of the Grants Managers on over-obligation issues, maintenance of effort reporting, and other related needs.
• Track expenditures, determine contract-end projected surplus/shortfall, and problem-solve issues related to funding on complex/high dollar value contracts.
• Assist with policy/procedure exception requests and coordinate review with Chief Operating Officer and Program Manager.
• Assist with detailed responses and analysis on contract justification to DCM Director and Deputy Commissioner of Finance.
• Collaborate with program managers and other OADS leadership to discuss improvement strategies and implement changes.
• Lead the competitive procurement activity at OADS, ensuring adherence to all applicable policy and process; assist with the review of contract drafts and Request for Proposal (RFP) before submission to DCM.
• Participate in RFP and other competitive procurement evaluations.
• Serve as back-up for business and fiscal activities, including those related to the efficient and timely payment of contract-related invoices, cell phone management, use of procurement cards, and other aspects of OADS operations, as delegated.
• Make operational process improvements within the OADS business and procurement unit; identify and develop desk-level procedures for work processes in the unit.
• Supervise staff as assigned, including temporary, contract, and/or permanent state positions; conduct all functions in accordance with Bureau of Human Resources policies and practices.

Benefits

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value).
• Retirement Plan – The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including non-birthing and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level