Procurement Generalist

City of New York•New York City, NY

12d•$55,000 - $57,000

About The Position

RICHMOND COUNTY DISTRICT ATTORNEY The men and women of the Richmond County District Attorney’s office work each day in partnership with Law Enforcement and the people of Staten Island to pursue justice for victims of crime, to prevent crime in all its forms, and to promote the safety and well-being of all citizens of our Borough. THE BUREAU This is a support staff role within the Administration Bureau. The Administration Bureau is made up of six units: Finance, Procurement, Human Capital, Information Technology, Facilities and Special Projects and Initiatives (SPI). The Administration Bureau serves as a customer service resource for the agency. As part of the Procurement team the selected candidate will serve as a Procurement Generalist; this team is responsible for managing the purchasing of all goods and services required for our employees to carry out the agency’s mission. THE ROLE The Procurement Generalist will report directly to the Chief of Administration in the Administration Bureau and be responsible but not limited to the following duties: - Processing Requisitions: Initiate and complete requisitions utilizing various procurement methods, including but not limited to Requirements Contracts; Small Purchases; and Intergovernmental Purchases. - Vendor Support: Support negotiations of prices and terms with vendors, ensure vendors are notified of authorization to provide goods and services and resolve procurement or payment issues with vendors. - Customer Support and Service: Advise department heads on issues relating to the procurement of goods and services, request and modify specifications and scopes of work/services from agency end users; develop and release solicitations for micro purchases, attend internal meetings and procurement-related events as needed. - Processing Payments: Enter invoices and requests for payment into NYC Financial Management System and ensure payments are issued in accordance with the specifications of the scope of the contract or the purchase order. - Travel Requests: Process request for travel and make travel arrangements in accordance with comptrollers’ directives. - Policy Compliance and Record Management: Working closely with agency leadership to ensure compliance with policies and procedures and maintenance of all office records. - Special Projects: Provide support for other assigned projects/tasks as assigned.

Requirements

High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
Education and/or experience which is equivalent to "1" above.

Nice To Haves

Baccalaureate Degree from an accredited college or university in Business, Finance, Accounting, Public Administration or a related field.
Knowledge of New York City Procurement Policy Board (PPB) Rules.
Familiarity with the Financial Management Systems (FMS); Procurement and Sourcing Solution Portal (Passport); Office of Citywide Procurement (OCP); and the Payee Information Portal (PIP)
Strong record keeping skills and attention to detail.
Problem solving skills and the ability to work well with others to resolve issues.
Excellent verbal, written, research and professional interpersonal communication skills.
Proficiency in Microsoft Office, Outlook, Word, and Excel.

Responsibilities

Processing Requisitions: Initiate and complete requisitions utilizing various procurement methods, including but not limited to Requirements Contracts; Small Purchases; and Intergovernmental Purchases.
Vendor Support: Support negotiations of prices and terms with vendors, ensure vendors are notified of authorization to provide goods and services and resolve procurement or payment issues with vendors.
Customer Support and Service: Advise department heads on issues relating to the procurement of goods and services, request and modify specifications and scopes of work/services from agency end users; develop and release solicitations for micro purchases, attend internal meetings and procurement-related events as needed.
Processing Payments: Enter invoices and requests for payment into NYC Financial Management System and ensure payments are issued in accordance with the specifications of the scope of the contract or the purchase order.
Travel Requests: Process request for travel and make travel arrangements in accordance with comptrollers’ directives.
Policy Compliance and Record Management: Working closely with agency leadership to ensure compliance with policies and procedures and maintenance of all office records.
Special Projects: Provide support for other assigned projects/tasks as assigned.

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