HR Generalist

Ross Group•Tulsa, OK

About The Position

In this position, you will be responsible for performing HR-related duties on a professional level. This position carries out responsibilities in the following functional areas: benefits administration, employee relations, training, performance management, onboarding, policy implementation, recruitment/employment, affirmative action and employment law compliance. In this role you will… Assist with processing new hire setup to ensure all new hire paperwork is received timely. Setup electronic personnel file. Coordinate with all departments to ensure all equipment and other materials are prepared for the new hire. Report all new hires with E-Verify within 24 hours of their new hire date. Facilitate new hire orientation on hire date by providing information on company employee handbook policy, benefits, sexual harassment, and EEO training. Administer benefit enrollment changes and terminations through all vendor processes. Daily follow up for enrollment paperwork. Coordinate renewal benefit meeting annually with brokers. Coordinate with payroll department any changes in employee status, employee salaries, personal data and benefit deductions. Comply with all Affirmative Action requirements through applicant flow maintenance and job postings with minority and female resources. Process and submit EEO-1 and VET100 Reports as required by Federal Guidelines. Manage the 401k plan and any employee changes on a weekly basis. Review, discuss, and draft responses to any unemployment claims authorized by manager to debate within required timeframe. Coordinate and facilitate any phone hearings with managers. Assist with updates to all job description creations and revisions for entire company to ensure company remains competitive in the market in relation to responsibilities and compensation. Advise management, when needed, on employee relation issues in terminations. Coordinate with all departments when someone terminates with company for final paycheck, benefits, and company equipment return. Conduct exit interview with departing employee. Investigate employee grievances and assist legal counsel with employment related claims. Review and collect all performance reviews on a biannual basis. Advise management staff of any questionable comments, unfair ratings/remarks, and/or inappropriate statements. Maintain all personnel files electronically, I9 files, and secondary medical files. Be responsible for maintaining all benefits supplies for new hire and benefit packets. Be responsible for updating Employee Handbook policies and notices to employees. Update all changes during the year into the revised handbook as needed. Provide employees with disability paperwork when employees go on extended medical leave.

Requirements

Have a Bachelor’s Degree or equivalent experience
Have three (3) to five (5) years of experience within benefits and compliance.
Exhibit good verbal communication and customer service skills.
Have working knowledge of Excel, Microsoft Office, Internet, and Outlook.
Exhibit excellent organizational skills
Maintain structure
Are a team player
Dependability in meeting attendance guidelines, following instructions, responding timely to requests for service and assistance.
Showing initiative in seeking increased responsibilities and volunteers readily for additional assignments when needed.
Progressive in increasing job knowledge, use resources effectively, exhibit ability to learn and apply new skills.
Excellent customer service skills and professional phone reception skills.
Meeting established goals while demonstrating accuracy and thoroughness to ensure quality of work.
Business casual dress that is appropriate for office environment, company functions and outside business trips or meetings.
Depending on the event, appropriate dress may warrant professional attire.
Operate a computer, telephone and other commonly used business-related items.
Handle multiple disruptions with rapidly changing priorities to accomplish project goals.
Use visual and auditory skills as required.

Responsibilities

Assist with processing new hire setup to ensure all new hire paperwork is received timely.
Setup electronic personnel file.
Coordinate with all departments to ensure all equipment and other materials are prepared for the new hire.
Report all new hires with E-Verify within 24 hours of their new hire date.
Facilitate new hire orientation on hire date by providing information on company employee handbook policy, benefits, sexual harassment, and EEO training.
Administer benefit enrollment changes and terminations through all vendor processes.
Daily follow up for enrollment paperwork.
Coordinate renewal benefit meeting annually with brokers.
Coordinate with payroll department any changes in employee status, employee salaries, personal data and benefit deductions.
Comply with all Affirmative Action requirements through applicant flow maintenance and job postings with minority and female resources.
Process and submit EEO-1 and VET100 Reports as required by Federal Guidelines.
Manage the 401k plan and any employee changes on a weekly basis.
Review, discuss, and draft responses to any unemployment claims authorized by manager to debate within required timeframe.
Coordinate and facilitate any phone hearings with managers.
Assist with updates to all job description creations and revisions for entire company to ensure company remains competitive in the market in relation to responsibilities and compensation.
Advise management, when needed, on employee relation issues in terminations.
Coordinate with all departments when someone terminates with company for final paycheck, benefits, and company equipment return.
Conduct exit interview with departing employee.
Investigate employee grievances and assist legal counsel with employment related claims.
Review and collect all performance reviews on a biannual basis.
Advise management staff of any questionable comments, unfair ratings/remarks, and/or inappropriate statements.
Maintain all personnel files electronically, I9 files, and secondary medical files.
Be responsible for maintaining all benefits supplies for new hire and benefit packets.
Be responsible for updating Employee Handbook policies and notices to employees.
Update all changes during the year into the revised handbook as needed.
Provide employees with disability paperwork when employees go on extended medical leave.