Procurement Fleet Specialist

PSC Group • Pasadena, TX

16h • Onsite

About The Position

PSC Group is seeking a full-time Procurement Fleet Specialist in Pasadena, TX to support daily fleet operations. This role focuses on coordinating vehicles and equipment, ensuring compliance, improving performance, and controlling costs. The specialist works closely with drivers, vendors, and internal teams while supporting the Procurement Fleet Manager through data analysis, administrative tasks, and equipment order processing.

Requirements

• Degreed in business administration, logistics, supply chain management, transportation management, finance, or other technical or analytical compatible fields
• Proficient with fleet and fuel management systems
• Familiar with truck specifications ranging from mid-size trucks to heavy duty trucks
• Familiar with vehicle procurement and fleet contract negotiations
• Proficient in MS Office (Word, Excel, and Outlook)
• Strong organizational and time management skills
• Strong analytical and problem-solving skills
• Exceptional written and verbal communication skills
• Keen attention to detail
• Effective organizational and time management skills
• Ability to work in a team environment
• Ability to multitask in a fast-paced environment and meet deadlines on a consistent basis
• Maintain high levels of confidentiality and professionalism
• Able to work in an office environment and on a computer for extended periods (standing desks are available)
• Must be able to travel on business or work beyond normal work hours as necessary

Nice To Haves

• Knowledge of vehicle maintenance, leasing, and familiarity with basic DOT requirements are a plus
• Familiar with Oracle NetSuite or similar ERP system

Responsibilities

• Manages day-to-day vehicle fleet activities throughout their lifecycles
• Administers vehicle documentation, data, and announcements related to and including, but not limited to, managing registrations, insurance, inspection records, financial data and reports, safety recalls, and compliance reports
• Responsible for fuel card and toll tag administration
• Directly supports resolution of driver fuel card issues and assists in troubleshooting and reaching timely solutions with fleet management companies and fuel providers
• Maintain and update data within the fleet and fuel management systems and reconcile location transfers, driver assignments, locations/cost center assignments, titles, and registration
• Supports fleet management leadership and PSC Risk and Insurance with vehicle state insurance data and vehicle Certificate of Insurance request
• Prepare management reports as require
• Coordinate with vehicle/equipment suppliers and transporters
• Responsible for new crew truck inspections and acceptance
• Ensures vehicles are road worthy and compliant with local regulations prior to release
• Analyzes and provides decision support for vehicle repair justifications vs. retirement and replacement
• Supports fleet management leadership in coordinating availability of vehicle fleet rental requirements
• Assists in ensuring compliance with state and local Department of Transportation (DOT) regulations, including reporting and inspection requirements to ensure compliance with intrastate and interstate transportation
• Vehicle/equipment title transfers
• Initial registrations and registration renewals
• International Fuel Tax Agreement: IFTA reporting
• Heavy Highway Vehicle Use Tax Return: 2290 reporting
• Stays current on DOT regulations, and advises of upcoming changes
• Assists with other administrative duties and projects as assigned
• Stays current on DOT regulations, and advises of upcoming changes
• Assists with other administrative duties and projects as assigned

Benefits

• Medical insurance options with the company paying a large portion of the premiums, including affordable dental and vision plans for employees and their families
• Company-paid life, short-term, and long-term disability insurance
• Matching 401(k) plan to help employees save money for retirement
• Vacation, sick leave, and holiday benefits (varies by work group)
• Incentives, discounts, and bonuses
• Industry-leading training and development programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level