Procurement & Fleet Manager
About The Position
ModernControls is seeking a highly motivated, team-oriented Procurement & Fleet Manager to lead the company’s purchasing and fleet management functions across multiple states. This dual-purpose role is responsible for professionalizing procurement practices, strengthening vendor relationships, leveraging purchasing power, and ensuring cost-effective fleet operations. The position will directly manage OEM material spends, supplier performance, and all aspects of fleet lifecycle management, including GPS/telematics, leases, fuel programs, maintenance, registrations, and compliance. The Procurement & Fleet Manager will play a key role in improving operational efficiency, controlling costs, and supporting ModernControls’ growth as a leading provider of HVAC, Mechanical, and Building Automation services across the Mid-Atlantic region.
Requirements
- Bachelor’s degree in Supply Chain, Business, Finance, or related field preferred.
- 5+ years of experience in procurement, fleet management, or operations within mechanical/HVAC or field services industries.
- Proven success negotiating contracts, managing vendor relationships, and implementing cost-saving measures.
- Strong knowledge of telematics/GPS fleet systems and compliance requirements.
- Advanced Excel and ERP/field service software proficiency (Ford Pro/ Fleetio & Spectrum)
- Excellent organizational, analytical, and communication skills.
- Valid driver’s license (CDL preferred but not required).
Nice To Haves
- A strategic thinker with a results-driven approach to cost management.
- A collaborative leader who builds strong vendor partnerships and internal alignment.
- A detail-oriented professional capable of balancing procurement strategy with day-to-day fleet operations.
- A candidate who values reputation, embraces change with innovation and passion, and thrives as collaborative team players.
Responsibilities
- Develop and manage relationships with OEMs, distributors, and service vendors.
- Negotiate contracts, pricing, and rebate programs to maximize purchasing power.
- Consolidate purchasing across branches to ensure consistency, efficiency, and compliance.
- Analyze spend data to identify savings opportunities and standardize purchasing strategies.
- Oversee purchase order workflow, approvals, and ERP-based procurement processes.
- Provide monthly spend reports, supplier performance KPIs, and cost-control metrics.
- Manage all aspects of ModernControls’ 150+ vehicle fleet across DE, MD, PA, NJ, DC, and VA.
- Coordinate leases, renewals, registrations, and insurance requirements.
- Develop fleet replacement and lifecycle strategies to minimize cost of ownership.
- Administer GPS/telematics systems to monitor driver safety, routing, and compliance.
- Generate reports on driver behavior, accidents, and fuel efficiency; partner with Safety/HR on corrective action.
- Oversee fuel card programs, monitor usage trends, and implement efficiency measures.
- Manage vendor relationships for maintenance, repairs, and spare vehicles.
- Track and forecast fleet-related expenses and savings; present data to leadership.
- Ensure preventative maintenance schedules and emergency repair processes minimize downtime.
Benefits
- Highly Competitive salary (commensurate with experience)
- Company paid Medical Insurance
- Dental and Vision insurance provided
- Health Savings Account (HSA)
- 401K with company matching
- Opportunities for career growth, training, and development
- A family culture built on recognition
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What This Job Offers
Job Type
Full-time
Career Level
Manager
