Procurement Coordinator

City of Streamboat Strings•Steamboat Springs, CO

4d•$29 - $42

About The Position

It's fun and rewarding to work for the City of Steamboat Springs! Our employees are passionate and proud to serve our community with excellence and distinction. Our teams are awesome, and we are committed to our community and the very special place that is Steamboat Springs, Colorado! Job Description: When joining the City of Steamboat Springs, you can expect to work for an organization with: A team that strives to make this the best place you’ve ever worked! A focus on supporting our employees’ mental, physical, and financial well-being A commitment to diversity, equity, and inclusion that creates a welcoming city A highly engaged workforce proudly serving our community with excellence and distinction A passion for strategically providing outstanding municipal services A promise to each other to support the work we all do for the city, community & Yampa Valley Uniqueness Fuels Our Innovative Spirit Our commitment to inclusion across race, gender, age, religion, identity and experiences drives us forward every day. It's the collective sum of our experiences that makes Steamboat Springs and the Yampa Valley a powerful, insightful and welcoming community. The City of Steamboat Spring's Planning Department is hiring a Procurement Coordinator to join their team!

Requirements

Graduation from an accredited four-year college or university, and One (1) to Three (3) years of related experience, or Any equivalent combination of education and progressively responsible experience, with additional work experience substituting for the required education on a year for year basis.
Proficiency in computer applications (Workday, Caselle, Microsoft Office Suite Word, Excel, Publisher, Outlook}, and Adobe Acrobat Pro)
Ability to analyze complex proposals and contracts; ability to support efficient and effective risk management systems and procedures.
Strong organizational skills; ability to prioritize competing deadlines and projects.
Working knowledge of the principles and practices of modern office administration; working knowledge of modern records management techniques; skill in operation of listed tools and equipment
Ability to work independently and carry out assigned projects to their completion; ability to accurately record and maintain records.
Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials and the public; ability to communicate effectively verbally and in writing.

Responsibilities

Serves as an ambassador of the City of Steamboat Springs and upholds City values of Service, Teamwork, Integrity, Well-being, Respect and Compassion, while espousing safety at all times.
Develops procedures for contract administration; recommends and implements improvements in processes.
Ensures City staff follows established procedures.
Collaborates across departments to resolve issues, deliver training and enhance Procurement processes.
Coordinates the procurement process for city-wide contracts.
Recommends and implements programs to reduce cost and improve service for commodities and services utilized citywide.
Ensures that divisional workflow and processes are properly administered, develops and implements more effective procedures as necessary.
Oversees the development, maintenance and continuous improvement of the Procurement workstream within ERP system (Workday), including integration with legacy systems.
Works directly with suppliers to complete contract execution and ensure insurance compliance.
Prepares a variety of reports and related information for decision-making purposes; conducts research, analysis, and prepares recommendations.
Coordinates the purchase order process through the approval, inputting and maintenance process.
Oversees the development, maintenance and continuous improvement of the digital filing systems for contracts, amendments and purchase orders, in collaboration with the Records Management Administrator.
Assists with the RFP and Bid processes.
Composes and types correspondence that may be complex and/or confidential.
Assures sound fiscal control and may assist in the preparation of the annual budget.
Prepares a variety of reports and related information for decision-making purposes; conducts research, analysis, and prepares recommendations.
Provides administrative support to supervisor in all areas of departmental functions.