25-26 Purchasing Coordinator

Buckeye Elementary School District•Buckeye, AZ

13h•$23

About The Position

Under the direction and supervision of the Director of Purchasing, coordinate the purchasing , distribution, and procurement process of supplies, services, and equipment for the District. Manage accounts receivable process according to state laws and district policies and procedures.

Requirements

High School diploma or equivalent
Must obtain and maintain a AZ DPS IVP Fingerprint Clearance Card (required).
General understanding of the principles of bookkeeping and/or accounting
Working knowledge of computers and various software
Exhibited desire and ability to perform the required duties
Valid State of Arizona driver’s license

Nice To Haves

Previous experience in accounts receivable, purchasing and procurement (preferred)

Responsibilities

In collaboration with the Director of Purchasing to coordinate the purchasing, procurement and warehouse functions of the district, including developing and overseeing the implementation of processes and procedures, evaluating department effectiveness, facilitates the department improvement process and ensures processes meet the needs of the District.
Understand and have a working knowledge of the Procurement section of the USFR Compliance Questionnaire checklist, Arizona Administrative Code Title 7, Ch 2, Articles 10-11 and the Code of Federal Regulations, Part 200.
Prepares specifications, bid invitations, and RFPs.
Conducts public bid openings, bid analysis, vendor selection, product evaluation, and product recommendations of award to Governing Board.
Have a working knowledge of the Uniformed System of Financial Records (USFR).
Verify that purchase requisitions meet USFR guidelines and State Procurement rules with all documentation being submitted correctly, i.e., oral quotes, written quotes Request for Bids, Request for Proposals, etc.
Ensures District compliance with all rules, laws, statues and policies in regards to purchasing.
Understand and have a working knowledge of the Records Management section of the USFR Compliance Questionnaire checklist.
Assists in the preparation of District budget and purchasing calendar.
Reviews and revises procedures, forms, schedules, routines and assignments as required.
Assist the contracted audit firm with the annual audit of the district.
Assist with the Fixed Asset activity of the District.
Attend classes, seminars and meetings as needed to improve knowledge and skills and to keep current with the latest laws, services, requirements and functions as they pertain to the district’s needs.
Perform emergency tasks as needed and directed.
Perform other duties as assigned.