Perform basic human resource support and assistance in such areas as employment, classification, employee relations, and benefits in support of Human Resource functions for the District.
Post vacancies and new positions internally and prepare and submit job vacancy information to the appropriate newspapers as required.
Manage application process by accepting applications, reviewing for completeness, and follow up for missing items.
Complete background checks on all applicants recommended for hire and prospective candidates.
Screen applications for support staff, instructional and administrative positions.
Assist applicants and answer questions regarding application process and salary information.
Assist in setting up screenings and interviews.
Facilitate screening process and team interviews.
Prepare and maintain files.
Answer questions regarding certification of employees.
Process new hire paperwork and employee address changes.
Facilitate new employee orientation.
Set up new employees in Visions, create email accounts, issue employee identification badges, issue laptops (if applicable).
Assign employee performance evaluations.
Assist with employee requests to review personnel files.
Assist in the preparation of correspondence, reports and compiling information for Board Agendas relative to personnel actions.
Update and verify for accuracy employee information in various Human Resource systems.
Maintain accurate databases for staffing, applications and screenings.
Create periodic and ad hoc reports.
Provide support to Human Resource department as needed.
Facilitate annual open enrollment for changes in payroll deductions.
Complete and submit the SDER report for certified & classified employees in a timely manner.
E-Group – Complete separation report and fax to E-Group.
Review quarterly benefit charge notice from the AZ Department of Economic Security.
Assist with fingerprinting.
Assist with creating and revising job descriptions for all positions.
Keep current with certification requirements.
Manage all personnel matters for the district, following all federal, state and district laws, guidelines, policies and procedures.
Understand and have a working knowledge of the Payroll section of the USFR Compliance Questionnaire checklist.
Understand and have a working knowledge of the Records Management section of the USFR Compliance Questionnaire checklist.
Have a working knowledge of the Arizona State Retirement System’s rules.
Have a working knowledge of the State of Arizona Labor Law.
Maintain up-to-date personnel files on all employees.
Prepare a contract or agreement, or a notice of hourly wage for each new employee.
Provide employment verification, unemployment information to appropriate agencies as required.
Maintain a certificated staff listing of their certificate(s).
Maintain a classified employee listing of 90 day probationary periods and notify the appropriate supervisor to do an evaluation.
Maintain an Instructional Assistant listing, verifying ParaPro and/or 60 college credit hours and all required certificates.
Assist with lateral moves.
Assist in monitoring workers compensation and unemployment programs and claims.
Work directly with the contracted audit firm with the annual audit of the district.
Other duties as assigned.
High School diploma, or equivalent
Previous experience in human resources
Proficient computer skills
Previous experience in INFINITE VISIONS accounting software.
Fluency in writing, speaking, and reading English is required (Spanish preferred)
Fluency in writing, speaking, and reading English is required (Spanish preferred)
Participation in the Arizona State Retirement System (ASRS)
60-day probation
5 days vacation (after 90-day probation)
1 hour of every 30 hours worked up to 40 hours annually for Earned Paid Sick Time (after 90-day probation)
7 days personal
Health, dental, vision and life (after 60-day probation)