Procurement Coordinator

MacDonald-Miller Facility Solutions • Seattle, WA

8h • $25 - $30 • Onsite

About The Position

At MacDonald-Miller Facility Solutions (“MacMiller”) , we make buildings work better. As the Northwest’s leading mechanical contracting firm, we design, deliver, and service HVAC, plumbing, and automation system solutions for commercial buildings. With more than 1,600 employees across 13 offices, there’s a breadth and variety of work to keep you engaged and inspired. We have a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects to our integrated teams, including: New Construction – Engineering, fabrication, and installation of mechanical systems for new projects, following lean construction practices. Special Projects – Retrofits and mechanical repairs for existing buildings to create new efficiencies. Service – Scheduled preventive maintenance ensuring tenant comfort and 24/7 emergency response. Building Performance – Control systems, fault detection, energy services, and remote monitoring. Energy and Sustainable Solutions - Acting as the Prime Contractor, we deliver design-build, energy-efficient solutions in the built environment for both private and public sector clients. People love to work at MacDonald-Miller because we all share the same Core Culture Values: Collaboration – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings unique strengths that help us achieve our shared vision. Dedication – We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments. Safety – Everyone deserves a safe workplace. Safety is more than hard hats and boots; it’s an attitude and an environment we create. Every day, everyone goes home to their families. Community – We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together, we create an environment that is welcoming, caring, and trusting. Innovation – We are committed to continuous, creative problem-solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves. Fun! – Taking the work seriously but never taking ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with — we strive to be both. Requirements Procurement Coordinator: This is where you come in. As a Procurement Coordinator , you will play a key role in supporting procurement operations through purchase order processing, supplier coordination, dashboard monitoring, and data management. You will help ensure product availability, on-time delivery, and proactive issue resolution by closely tracking select purchase orders identified for expediting. Your strong organizational skills, attention to detail, and ability to manage multiple priorities will be essential in driving the efficiency and accuracy of procurement processes. In return for delivering results and helping the team achieve ambitious goals, you’ll be rewarded with increased responsibility, meaningful growth opportunities, and the autonomy to make a real impact.

Requirements

• A high school diploma or equivalent required; an associate degree in Business, Supply Chain, or a related field preferred.
• One or more years of experience in procurement coordination, administrative support, or a related role preferred.
• Strong proficiency in Microsoft Office, especially Excel; experience with Power BI or procurement systems is a plus.
• High attention to detail and accuracy in data entry and documentation.
• Strong organizational and time management skills.
• The ability to manage multiple priorities and respond effectively to time-sensitive requests.
• Effective verbal and written communication skills.
• A collaborative mindset with eagerness to learn and develop new skills.

Nice To Haves

• An associate degree in Business, Supply Chain, or a related field preferred.
• One or more years of experience in procurement coordination, administrative support, or a related role preferred.
• experience with Power BI or procurement systems is a plus.

Responsibilities

• Ensure Product Availability and On-Time Delivery Process assigned purchase orders with suppliers, confirm product availability, and manage timelines and follow-ups to secure on-time delivery.
• Proactively Expedite and Monitor At-Risk Orders Monitor assigned dashboards and reporting tools to identify purchase orders requiring expediting or follow-up. Communicate proactively with suppliers to confirm status, delivery dates, and resolve delays before they impact projects.
• Resolve Invoice Discrepancies Partner closely with Accounts Payable, suppliers, and internal stakeholders to identify and communicate invoice discrepancies, ensuring timely and accurate resolution.
• Coordinate Time-Sensitive Orders Collaborate with internal stakeholders on urgent or at-risk orders, documenting supplier updates and escalating delivery risks or issues as appropriate.
• Generate Reports and Manage Data Assist in generating procurement reports and performing accurate data entry to support tracking, analysis, and informed decision-making. Maintain procurement-related documents in accordance with internal policies.
• Drive Continuous Improvement Identify and suggest opportunities to improve procurement workflows, enhance efficiency, and strengthen reporting processes.
• Embrace Growth and Development Demonstrate a willingness to learn new systems, including procurement tools and reporting platforms such as Excel and Power BI, and take on additional responsibilities that support team performance and development.

Benefits

• Medical, dental, vision for employees (coverage available for dependents for shared premium).
• 401k retirement plan including Company matching.
• Vacation and Sick Compensation (PTO), and Holiday Pay!
• Disability income protection including short term and long-term disability.
• Employee and dependent life insurance.
• Wellness Program.
• Employee Assistance Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED