Procurement Coordinator

University of Arkansas System•North Little Rock, AR

1d•$37,960

About The Position

The University of Arkansas - Pulaski Technical College in North Little Rock, Arkansas, is accepting applications for a Procurement Coordinator. The Procurement Coordinator will coordinate and provide assistance with various procurement activities related to the purchase of equipment, materials, services, supplies, formal bid process, and travel for UA-PTC. Essential Duties and Responsibilities include the following: • Coordinate and support procurement activities for goods, services, contracts, bids, and travel in compliance with state law, UA System policies, and campus procedures. • Review contracts, agreements, and MOUs to ensure alignment with approved scopes of work, pricing, deliverables, funding sources, and procurement requirements. • Maintain accurate, complete, and audit-ready contract and procurement files in accordance with records-retention requirements. • Organize and track campus contracts, renewals, and cooperative agreements to support efficiency and cost savings. • Serve as a primary point of contact for vendors regarding procurement processes, contract documentation, compliance requirements, and issue resolution. • Coordinate with internal stakeholders (finance, legal, grants, and departments) to facilitate timely purchasing actions and contract execution. • Monitor vendor compliance, including insurance certificates, W-9s, licenses, and required documentation. • Assist with competitive bid processes, including drafting specifications, preparing bid documents, coordinating evaluations, and supporting award recommendations. • Provide technical assistance, guidance, and informal training to campus departments on procurement procedures, purchasing thresholds, and documentation standards. • Perform data entry, maintain procurement systems, and assist with vendor setup, quotes, travel documentation, and related requests. • Assist in maintaining and updating procurement procedures, desk manuals, and training materials. • Perform other procurement-related duties as assigned to support departmental and institutional operations. • Perform other duties as assigned

Requirements

Associate’s degree with three years of experience in procurement, paralegal, contract negotiation, bookkeeping, basic accounting, billing, or related experience.

Nice To Haves

Bachelor’s degree in general business or related field with two years of experience in procurement, paralegal, bookkeeping, basic accounting, billing, or related experience.

Responsibilities

Coordinate and support procurement activities for goods, services, contracts, bids, and travel in compliance with state law, UA System policies, and campus procedures.
Review contracts, agreements, and MOUs to ensure alignment with approved scopes of work, pricing, deliverables, funding sources, and procurement requirements.
Maintain accurate, complete, and audit-ready contract and procurement files in accordance with records-retention requirements.
Organize and track campus contracts, renewals, and cooperative agreements to support efficiency and cost savings.
Serve as a primary point of contact for vendors regarding procurement processes, contract documentation, compliance requirements, and issue resolution.
Coordinate with internal stakeholders (finance, legal, grants, and departments) to facilitate timely purchasing actions and contract execution.
Monitor vendor compliance, including insurance certificates, W-9s, licenses, and required documentation.
Assist with competitive bid processes, including drafting specifications, preparing bid documents, coordinating evaluations, and supporting award recommendations.
Provide technical assistance, guidance, and informal training to campus departments on procurement procedures, purchasing thresholds, and documentation standards.
Perform data entry, maintain procurement systems, and assist with vendor setup, quotes, travel documentation, and related requests.
Assist in maintaining and updating procurement procedures, desk manuals, and training materials.
Perform other procurement-related duties as assigned to support departmental and institutional operations.
Perform other duties as assigned