Procurement Coordinator

Covestic, Inc.•San Jose, CA

46d•Hybrid

About The Position

The Procurement Coordinator is skilled and experienced with receiving and completing orders. Responsible for handling all order and fulfillment matters including but not limited to stocking orders, reviewing all tracked and received shipments, and assessing vendor pricing and performance. How You Will Make An Impact: Complete requests for materials and equipment in IT/Engineering/DC space Review scheduled orders to ensure correct priority and processing of purchase requests and order placement with selected vendor Ensure vendor administration and tracking delivery of orders, as well as exceptions and vendor errors Work with the Global Order and Fulfillment Team to regularly assess vendor pricing and performance Ensure that orders are placed through the correct vendors and maintaining visibility to confirm delivery to multiple offices around the US and international Complete additional tasks assigned by Logistics Team Lead or Management Prepare reports and provide basic analysis of the data, including On-Time-Payment rate to Suppliers, After-the-Fact Purchase Orders, PO balances vs actual invoiced amounts, contracted vs invoiced amounts, and other reports as requested by Client stakeholders. Provide timely ad hoc and recurring reports as per specifications. Maintain associated tracking, reporting and validate information consistency and evaluate discrepancies across various systems such as SAP, Ticketing Systems, Internal Tools, and others as directed or per established procedure Maintain accuracy and enhance standards of procedure documentation as process and system changes take place. These updates are to take place in a timely fashion - typically within the week a given change takes place.

Requirements

High School Diploma or GED Equivalent
1-3 years of experience in procurement, logistics or related field
Available to be onsite 2-3 days a week
Proficient with SAP & Oracle
Ready, willing, and able to deliver excellence independently or collaboratively
Analytical thinker who can help organize and complete tasks
Meticulous attention to detail
Provide remarkable customer service
Possess experience with inventory management
Experience in purchasing, which may include working with vendors, creating purchase orders, and invoicing
Ability to prioritize and execute tasks in a fast-paced environment, make sound decisions, and possess a keen attention to detail
Excellent verbal and written communication skills
Diligent problem-solving skills and takes accountability for decisions and actions
Must be self-motivated, able to work independently and as a team member
Proficient with Google Office Suite

Responsibilities

Complete requests for materials and equipment in IT/Engineering/DC space
Review scheduled orders to ensure correct priority and processing of purchase requests and order placement with selected vendor
Ensure vendor administration and tracking delivery of orders, as well as exceptions and vendor errors
Work with the Global Order and Fulfillment Team to regularly assess vendor pricing and performance
Ensure that orders are placed through the correct vendors and maintaining visibility to confirm delivery to multiple offices around the US and international
Complete additional tasks assigned by Logistics Team Lead or Management
Prepare reports and provide basic analysis of the data, including On-Time-Payment rate to Suppliers, After-the-Fact Purchase Orders, PO balances vs actual invoiced amounts, contracted vs invoiced amounts, and other reports as requested by Client stakeholders.
Provide timely ad hoc and recurring reports as per specifications.
Maintain associated tracking, reporting and validate information consistency and evaluate discrepancies across various systems such as SAP, Ticketing Systems, Internal Tools, and others as directed or per established procedure
Maintain accuracy and enhance standards of procedure documentation as process and system changes take place. These updates are to take place in a timely fashion - typically within the week a given change takes place.