Procurement & Contracts Supervisor

County of Alameda•Oakland, CA

About The Position

THE AGENCY Alameda County General Services Agency (GSA) delivers a host of logistical support services to County agencies and partners from maintenance of facilities and County fleet to energy and environmental management services, capital project management, procurement services, and clean commute and recycling programs. The GSA Community strives not only to provide these services but to also facilitate collaborative and innovative approaches in its efforts. While the GSA Community largely focuses on support services for Alameda County departments and other public agencies, the work has a direct impact on the communities. GSA builds structures such as libraries and youth centers that transform communities, provides opportunities for local businesses, and works towards ensuring that County work practices minimize negative impacts to the environment. GSA employees take great pride in their work and strive to provide the highest-quality service. For more information about the agency, please visit: County of Alameda, General Services Agency . THE POSITION Under general direction to supervise the work of a team of Procurement & Contracts staff; organize, direct and assign a variety of purchasing duties; monitor formal bidding processes and activities; oversee and administer the County's contracts for goods and services; and to perform other related work as required. For detailed information about the classification, please visit: Procurement and Contracts Supervisor (#0175) .

Requirements

EITHER I : The equivalent of two years as a Procurement & Contracts Specialist II in the Alameda County classified service.
Completion of the Alameda County Management Academy “Management & Supervision Certificate Program” may substitute for six (6) months of the required qualifying experience.
OR II : The equivalent of six years of full-time experience as a journey level Procurement professional.
(A Bachelor's degree in Business Administration, Public Administration or a related field from an accredited college or university may be substituted for four years of the required experience.)
Effective business practices.
Laws of contract and sales as applied to purchasing transactions, such as knowledge of the Uniform Commercial Code.
Characteristics of the materials, supplies, and services used by large public agencies.
Organizational management and familiarity with the procurement of different kinds of materials, supplies and services used by large public agencies.
Principles and practices of purchasing for a public agency.
Practices and methods of purchasing by specification and competitive bidding.
Computer skills such as Microsoft Word, Excel, PowerPoint, Outlook, touch-typing and Internet searches.
Supervise, manage, mentor, train and evaluate staff.
Plan, organize and prioritize.
Handle a wide variety of purchasing and supervisory tasks as may be assigned.
Train staff to conduct complex value/cost analysis and negotiate purchasing contracts.
Prepare and/or analyze complicated (e.g. highly technical or unusual) product specifications and complex, substantive contracts and requisitions.
Train staff to analyze past purchasing practices, methods, and procedures and recommend new procedures.
Accept increasing responsibility and demonstrate ability to develop on the job.
Gather and analyze data.
Reason logically, draw valid conclusions, and make appropriate recommendations.
Participate effectively in conferences and individual interviews and speak effectively in public.
Establish and maintain effective working relationships with others and gain their respect and confidence.
Train staff to analyze and evaluate commodities of competitive bidders from vendors' descriptions or samples and award bids and contracts in accordance with established policy and law.
Train staff to prepare accurate and concise product specifications.
Work effectively with vendors, departments, and the general public.

Nice To Haves

Possession of a CPM (Certified Purchasing Manager), CPPO (Certified Public Purchasing Officer) or CPSM (Certified Professional in Supply Management) is desirable.

Benefits

For your Health & Well-Being
Medical – HMO & PPO Plans
Dental – HMO & PPO Plans
Vision or Vision Reimbursement
Share the Savings
Basic Life Insurance
Supplemental Life Insurance (with optional dependent coverage for eligible employees)
Accidental Death and Dismemberment Insurance
County Allowance Credit
Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
Short-Term Disability Insurance
Long-Term Disability Insurance
Voluntary Benefits - Accident Insurance, Critical Illness, Long-Term Care, Hospital Indemnity and Legal Services
Employee Assistance Program
For your Financial Future
Retirement Plan - (Defined Benefit Pension Plan)
Deferred Compensation Plan (457 Plan or Roth Plan)
For your Work/Life Balance
12 paid holidays
Floating Holidays
Vacation and sick leave accrual
Vacation purchase program
Management Paid Leave
Catastrophic Sick Leave
Pet Insurance
Commuter Benefits Program
Guaranteed Ride Home
Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
Employee Discount Program (e.g. theme parks, cell phone, etc.)
Child Care Resources
1 st United Services Credit Union
Non-exempt management employees are entitled to up to three (3) days of management paid leave.
Exempt management employees are entitled to up to eight (8) days of management paid leave.