Procurement, Contracting & Risk Management Coordinator

Southwestern College (CA) • Chula Vista, CA

64d • Onsite

About The Position

Under direction of the Director of Procurement, Central Services & Risk Management, perform a wide variety of professional and complex specialized and technical duties in support of the activities, services, and functions of the Procurement, Central Services, and Risk Management Department; serve as liaison between the Director of Procurement, Central Services, and Risk Management and internal and external individuals, groups, and agencies; and prepare, review, and proof a variety of documents, records, and forms for accuracy, completeness, and compliance with applicable rules and regulations including those related to contracts, bids, requests for proposals, and risk management.

Requirements

• Any combination equivalent to: a Bachelor's degree from an accredited college or university with major course work in business administration, public administration, contract management, risk management, or other closely related field;
• Three (3) years of increasingly responsible specialized contracting and procurement experience.
• Valid California driver's license and a safe driving record. Must qualify for insurability by the District's insurance career.
• Knowledge of: Pertinent Federal, State, and local laws, codes, and regulations including contracting law, Public Contract Code as it pertains to construction and public works contracts, Education Code pertaining to Firm Fixed Price contracting, and other laws and regulations pertaining to the solicitation of bids/proposals, evaluation of offers, negotiations, and awarding of contracts.
• Procurement principles and practices including those related to pricing, material management, amendments, change orders, shipping, warranties, and invoicing.
• Principles and techniques of cost and price analysis.
• Contracting principles and practices including service-type contracts, construction contracting, and contract financing.
• Insurance requirements related to construction in the public sector.
• Risk management principles and practices.
• Oral and written communication skills.
• Ability to: Perform a variety of complex specialized and technical duties involving the use of independent judgment and personal initiative.
• Participate in planning, organizing, and managing construction contract procurement process.
• Read, analyze, and interpret bids and quotes, technical procedures, and governmental documents and regulations.
• Provide training and direction to others related to procurement, contracting, and bidding.
• Exercise appropriate judgment in answering questions and releasing information.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Interpret and apply applicable Federal, State, and District policies, laws, and regulations.

Responsibilities

• Coordinate the solicitation of quotations and bids to procure a variety of required goods and services; perform basic analyses for firm fixed-price or similar contracts; evaluate proposals using procurement processing systems.
• Advise Director and other management staff on contracting methods and alternate contract vehicles in compliance with Public Contracts Code, Education Code, and other applicable State codes.
• Analyze proposed costs including but not limited to sources of supply, prices, delivery dates, and transportation charges; assist with the analysis of business practices for the review and evaluation of bid responses.
• Participate in the preparation of information for contract processing; participate in the negotiation of contract prices, terms, and conditions.
• Plan and carry out recurring work using established procedures; confer with Director and other management staff as necessary on technical problems.
• Provide responsive, high quality service to District employees, representatives of outside agencies, and members of the public by providing accurate, complete, and up-to-date information in all areas related to Procurement, Central Services, and Risk Management in a courteous, efficient, and timely manner.
• Participate in the preparation of year-round underwriting reports as they relate to risk management claims, new buildings, equipment, equipment claims, and related items.
• Participate in maintaining and distributing the District's Illness, Injury and Preparedness Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Number of Employees: 1,001-5,000 employees