SC Procurement and Risk Compliance Coordinator

CSU Stanislaus, ASI & SC • Turlock, CA

1d • $50,000 - $79,000 • Onsite

About The Position

The University Student Center Procurement & Risk Compliance Coordinator supports the risk and compliance operations of the University Student Center and Associated Students, Inc. by reviewing event reservations, insurance documentation, waivers, and compliance requirements to ensure all activities meet University and departmental risk management standards. This position assists in coordinating vendor documentation, managing Certificates of Insurance (COI), performing safety inspections, and supporting various compliance-related administrative functions. Duties and responsibilities listed below are not all inclusive and other duties may be assigned. This position reports directly to the SC Human Resource and Risk Manager.

Requirements

• Bachelor’s Degree finance, accounting, business administration, or related field.
• Proven working experience as a procurement specialist, procurement officer or head of procurement.
• Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market.
• Talent in negotiations and networking
• Good knowledge of supplier or third-party management software.
• Aptitude in decision-making and working with numbers.
• Experience in collecting and analyzing data.
• Strong leadership capabilities.
• Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment.
• Must possess and maintain a valid CA Driver’s License, maintain appropriate auto insurance, and have access to a vehicle that is in safe mechanical condition.

Responsibilities

• Prepares, edits, and maintains Contracts and Agreements, for internal and external stakeholders.
• Develops purchasing plans for equipment, services, and supplies.
• Negotiates ongoing contract agreements to ensure cost-effective pricing for products and services.
• Estimates and establishes cost parameters and budgets for purchases.
• Tracks and reports key functional metrics to reduce expenses and improve effectiveness.
• Ensures vendors meet contractual insurance requirements prior to finalizing purchase orders or service agreements.
• Reviews, validates, and processes departmental requisitions; creates purchase orders in the financial system ensuring compliance with procurement standards, vendor agreements, and fiscal controls.
• Reviews 25Live reservations for alignment with the Student Center Risk Sheet and communicates necessary updates.
• Evaluates event risk levels and ensures required documentation is in place prior to event approval.
• Obtains special event insurance coverage, especially for private and third-party events as needed.
• Reviews and verifies Certificates of Insurance (COIs) and endorsements to ensure compliance with University and CSU requirements.
• Communicates with vendors and external partners to request accurate or updated insurance documentation.
• Tracks expiration dates of COIs and endorsements, ensuring timely collection of renewals.
• Drafts and/or reviews participant and performer waivers for completeness and accuracy.
• Maintains organized and auditable records of all waivers, COIs, and insurance documentation.
• Conducts quarterly Injury and Illness Prevention Program (IIPP) inspections and assists in tracking corrective actions.
• Supports the management of Workers’ Compensation (W/C) claims and documentation.
• Serves as backup for CSULearn compliance training coordination and monitoring.
• Provides administrative support to the Risk and Compliance function.
• Collaborates with other Student Center and Associated Students, Inc. departments to promote risk awareness and ensure adherence to policies and procedures.

Benefits

• Medical, dental, vision and life insurance (most paid at 100%)
• Pension – CalPERs Retirement
• 12 paid sick days per calendar year
• 16 paid holidays per calendar year
• 10 paid vacation days per calendar year (increases with 3 years of service)
• Educational Assistance Program
• Work with, and mentor students, on a day-to-day basis to enhance students’ lives.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level