Procurement Associate II/III – Marina View (Grade 29-30)

INEOS•League City, TX

3d•Onsite

About The Position

The Procurement Associate II/III – Marina View role combines procurement execution with business-critical administrative coordination, requiring sound judgment, strong organizational skills, and working knowledge of procurement processes, systems, and policies. It performs the following: Supports procurement leadership and site stakeholders by ensuring purchase requisitions are converted into accurate purchase orders, vendor interactions are managed effectively, and administrative processes are executed efficiently and professionally. Advanced administrative support while executing core procurement transactions to ensure uninterrupted operations, compliant third-party spending, and effective stakeholder service.

Requirements

High School Diploma or equivalent required
Minimum of: 2+ years of experience in procurement, purchasing, or commercial operations and 5+ years of progressively responsible administrative or executive assistant experience.
More experience or education may justify the higher grade 30 placement.
Experience supporting senior-level leaders or operational teams preferred
Some enterprise procurement system experience required with SAP strongly preferred
Strong working knowledge of procurement processes, purchase-to-pay workflows, and administrative operations
Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint, SharePoint
Strong attention to detail and accuracy in transactional work
Excellent written and verbal communication skills
Ability to manage multiple priorities with minimal supervision
Professional discretion and ability to interact effectively with senior leaders and external partners
Demonstrates knowledge of procurement activities
Ability to work independently within the clearly defined parameters and make decisions with limited consultation and guidance

Responsibilities

Procurement & Contract Execution Support Process purchase requisitions and convert them into accurate purchase orders in accordance with procurement policies and delegated authority.
Ensure purchase orders or contracts are in place for all contractors and suppliers providing goods or services.
Maintain purchase order records (active and closed), including tracking spending, deliveries, and expediting as required.
Reconcile open purchase orders and resolve blocked or discrepant invoices in coordination with Accounts Payable.
Ensure compliance with procurement procedures, safety requirements, and regulatory expectations.
Responsible for tracking all Procurement contracts in and out of the INEOS Legal Department.
Responsible for the tracking of Procurement Contracts through the approval process, along with logging completed agreements in the Approved Vendor Listing
Identify, select, review, and qualify vendors.
Negotiate simple to mildly complex changes to T&C's.
Aware of when direction/support is needed on more complicated contracts and requests needed support of the Procurement Specialists
Perform monthly audits in the Procurement SharePoint Site Legal log to ensure contracts are active
Aware of when direction/support is needed on more complicated contracts and requests needed support of the Procurement Specialists
Maintain vendors' master data and procurement documentation.
Support vendor selection, qualification, and ongoing vendor relationship management.
Negotiate simple commercial terms and support procurement commodity managers and specialists in broader negotiation strategies.
Serve as a primary point of contact for internal stakeholders, suppliers, finance, and site personnel.
Provide courteous, professional service to stakeholders at all organizational levels.
Increases knowledge of other commodities as part of assisting Procurement Commodity Managers.
Perform complex and diversified administrative duties requiring discretion, judgment, and knowledge of organizational policies.
Coordinate calendars, meetings, documentation, correspondence, and reporting for procurement leadership or assigned teams.
Manage records, files, presentations, and data using advanced office systems and software.
Plan, prioritize, and adjust workflows independently to respond to changing business needs.
Print & pay invoices from Work Cycle and execute Services entries
Handle all Company cell phone orders and invoice payables
Provide support for requisition creation
Provide backup support for procurement members as needed.
Share knowledge, tools, and best practices to ensure continuity of operations.
Assist with system training, process documentation, and onboarding support when required.
Contribute to continuous improvement initiatives by identifying opportunities to streamline administrative and procurement processes.
Must deal with differing situations requiring searches for solutions or new applications within areas of learned things.
Incumbent may have to occasionally face problems that require solutions that somewhat more difficult than “multiple choice;” occasionally requiring selecting solutions or combinations of solutions.