Procurement and Contract Specialist

Commonwealth of Massachusetts • Boston, MA

1d • Hybrid

About The Position

The Department of Transitional Assistance is seeking qualified applicants for the position of Procurement and Contract Specialist . Our ideal candidate will support the agency’s procurement and contracting activities for $100M in purchased goods and services. This position is a hybrid position and the selected candidate is required to work onsite in a DTA office for two (2) days per week; one (1) day of which must be in DTA’s Administrative Office in Boston, MA. DTA attracts people passionate about public service, who love to work in a fast-paced environment, and who are committed to diversity, equity, and inclusion.

Requirements

• Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.
• Substitutions: I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience. II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience. III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
• NOTE: No substitutions will be permitted for the required (B) experience.

Nice To Haves

• Strong business writing and oral communication skills. Ability to express thoughts concisely, clearly, and to develop ideas in logical sequence.
• Excellent customer service and teamwork skills. Ability to establish rapport and harmonious working relationships with others.
• General knowledge of state and federal public procurement and contracting requirements. Ability to understand, explain, and apply the laws, rules, regulations, policies, procedures, etc. governing public procurement.
• Ability to draw conclusions and make appropriate recommendations.
• Ability to prioritize, organize assigned tasks, manage multiple priorities, and work under pressure. Ability to adjust to new circumstances or challenging situations.
• Ability to demonstrate sound judgement, exercise discretion, and handle confidential information.
• Previous experience using state systems such as COMMBUYS, MMARS, Commonwealth Information Warehouse. Proficiency in Microsoft Office including Access, Excel, Word, and PowerPoint.

Responsibilities

• Coordinating and providing administrative support for the procurrent and contracting process, consistent with state and federal regulations. This includes coordinating the approval of expenditure requests, assisting with the preparation and posting of procurement and contract documents in internal systems, coordinating the competitive bidding and vendor award process, coordinating the contract development and execution process, and tracking contract expiration and renewal activities.
• Supporting department staff throughout the procurement process including the unit’s management team, Contract Managers in various units, and other staff within the department’s Administration & Finance Unit. This includes assembling information and documents, sharing information verbally or in writing, and advising on procurement and contracting related matters upon request.
• Recommending procurement and contracting methods and opportunities for continuous improvement. This may include recommending statewide contracts for use in the procurement process and using experience and data to recommend process, procedure, and system improvement opportunities.
• Completing financial transactions related to contracts, vendor records, and fixed assets in MMARS/MOSAIC.
• Supporting compliance activities including verifying vendor suspension and debarment status, vendor compliance with Supplier Diversity Office reporting, vendor compliance with Purchase of Service Pre-Qualification and Recertification requirements, and agency compliance with relevant Public Records Requests.

Benefits

• Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees