Procurement and Contract Oversight Intern

ChaseSource • Austin, TX

2d • $21 • Onsite

About The Position

The Employees Retirement System is a Texas government state agency. Our internship program aims to provide a rewarding learning opportunity in mission based work and insights into a career in public service. Our mission is simply stated: ERS offers competitive benefits to enhance the lives of its members. The Office of Procurement and Contract Oversight at ERS manages the agency’s purchasing and contracting activities to ensure transparency, fairness, and compliance with state laws. The office supports ERS divisions by overseeing competitive solicitations, negotiating and administering contracts, monitoring vendor performance, and ensuring that goods and services are obtained efficiently and responsibly. Their work helps safeguard public resources and supports ERS in carrying out its mission effectively. ERS is seeking an intern to support the Office of Procurement and Contract Oversight in a range of procurement, purchasing, and contract management activities. This role provides hands on experience with public sector procurement processes, compliance requirements, and policy implementation.

Requirements

• Active student at an institution of higher learning
• Interest in procurement, contracts, or public sector operations
• Strong attention to detail and analytical skills
• Ability to work independently and collaboratively in a team environment
• Effective written and oral communication skills
• Reliability, integrity, and respect when handling sensitive information
• Enthusiasm to learn and contribute to process improvement and policy compliance

Responsibilities

• Policy Compliance & Research Review and become familiar with ERS’ Artificial Intelligence (AI) Policy and ensure all assigned tasks comply with the policy.
• Contract Review & Data Management Review and audit contract data stored in OPCO’s Contracts SharePoint site for accuracy, completeness, and compliance. Assist in reviewing and validating contract records in OPCO’s new Contract Lifecycle Management (CLM) software, if implemented.
• Process Improvement & Documentation Review and revise internal procurement processes and procedures to enhance clarity, engagement, and accessibility for internal stakeholders. Assist in drafting or updating standard operating procedures (SOPs), templates, and internal guidance documents.
• Solicitation & Procurement Support Review and provide suggested edits to solicitation documents, including Requests for Proposals (RFPs) and related correspondence. Assist in preparing procurement documentation packages and tracking procurement milestones.
• Meeting Participation & Stakeholder Engagement Attend procurement-related meetings, including evaluation committee training, vendor meetings, internal team meetings, and Executive Office briefings. Support follow-up actions from meetings, including documentation and communication with stakeholders.
• Special Projects Assist with implementation of Finance CAPPS project, if applicable.

What This Job Offers

• Job Type: Part-time
• Career Level: Intern
• Education Level: No Education Listed