Procurement Analyst

Regional Ambulance Services•Reno, NV

33d

About The Position

This position is accountable for the following functions: Coordinate and evaluate capital (CapEx) purchase requests by collaborating with department leaders to assess operational needs, analyze specifications, and ensure alignment with procurement policies and capital planning priorities. Coordinate electronic requisition and purchase order processes for capital and strategic purchases, including creation, approval, tracking, and reconciliation. Support strategic sourcing and competitive procurement activities by evaluating vendor proposals, analyzing supplier performance metrics, and providing recommendations for vendor selection and contract awards. Review and analyze supply and service contracts for cost, quality, and performance; recommend improvements or strategic sourcing strategies. Conduct annual evaluations of vendors, including performance, pricing, and contract compliance, and collaborate with the Senior Buyer to research and evaluate alternative vendors and products when appropriate. Continuously monitor and evaluate procurement systems, software, and processes to identify inefficiencies and implement improvements. Provide analytical support and process oversight for consumables procurement activities, including auditing purchasing practices and identifying opportunities for cost savings or process improvements. In coordination with the Senior Buyer, create, implement, and audit materials control processes for ground-side controlled substances, including policies, procedures, and training tools for ordering, inventory control, and shipping/receiving tasks. Monitors controlled substance procurement activities to ensure compliance with Medical Director authorizations, regulatory requirements, and internal inventory control policies. Maintain and administer documentation authorizing designated personnel to procure controlled substances on behalf of the Medical Director, ensuring compliance with applicable regulatory requirements. Track usage, reconcile inventories, and maintain documentation to meet all internal and external compliance standards. Coordinate and evaluate the annual inventory and verification of capital assets and high-value equipment, ensuring accurate tracking within inventory systems and identifying discrepancies, condition concerns, or lifecycle replacement needs. Evaluate current inventory and logistics systems for efficiency, recommending updates or new tools to improve workflow and accuracy. Support facilities maintenance and capital improvement planning by analyzing vendor performance, coordinating procurement activities, and assisting with long-term facility planning initiatives. Support budget planning for facilities maintenance and capital projects. Track grant-funded purchases, ensure documentation and compliance with grant requirements, and support reporting to grantors and internal leadership. Assist in coordinating Company vehicle registrations, which may require driving and operating a Company vehicle safely, in accordance with established driving guidelines. Provide routine and ad hoc reporting to senior leadership on procurement trends, contract performance, ground-side controlled substances, capital expenditures, and overall expenditure data. Recommend strategic initiatives and process improvements to optimize procurement efficiency, cost-effectiveness, and alignment with organizational priorities. Continuously evaluate current operating & reporting systems to ensure data accuracy and actionable insights. Perform additional tasks as assigned to support operational and strategic goals. Continuously seek opportunities to enhance efficiency across procurement, inventory, controlled substances, capital asset management, and facilities processes. Performance of other tasks and duties as assigned

Requirements

Bachelor’s degree in Business, Logistics, Accounting, or other related field of study preferred.
Minimum of two years of prior procurement and/or accounting experience required.
Strong interpersonal and communication skills required.
Must be able to operate various computer programs, including the Microsoft Office suite and inventory control systems.
Proficiency in supply inventory management system processes preferred.
A valid Driver’s License with clean driving record preferred.
Obtain and maintain Certified Purchasing Professional (CPP) certification within 12 months of hire.

Nice To Haves

Proficiency in supply inventory management system processes preferred.
A valid Driver’s License with clean driving record preferred.

Responsibilities

Coordinate and evaluate capital (CapEx) purchase requests by collaborating with department leaders to assess operational needs, analyze specifications, and ensure alignment with procurement policies and capital planning priorities.
Coordinate electronic requisition and purchase order processes for capital and strategic purchases, including creation, approval, tracking, and reconciliation.
Support strategic sourcing and competitive procurement activities by evaluating vendor proposals, analyzing supplier performance metrics, and providing recommendations for vendor selection and contract awards.
Review and analyze supply and service contracts for cost, quality, and performance; recommend improvements or strategic sourcing strategies.
Conduct annual evaluations of vendors, including performance, pricing, and contract compliance, and collaborate with the Senior Buyer to research and evaluate alternative vendors and products when appropriate.
Continuously monitor and evaluate procurement systems, software, and processes to identify inefficiencies and implement improvements.
Provide analytical support and process oversight for consumables procurement activities, including auditing purchasing practices and identifying opportunities for cost savings or process improvements.
In coordination with the Senior Buyer, create, implement, and audit materials control processes for ground-side controlled substances, including policies, procedures, and training tools for ordering, inventory control, and shipping/receiving tasks.
Monitors controlled substance procurement activities to ensure compliance with Medical Director authorizations, regulatory requirements, and internal inventory control policies.
Maintain and administer documentation authorizing designated personnel to procure controlled substances on behalf of the Medical Director, ensuring compliance with applicable regulatory requirements.
Track usage, reconcile inventories, and maintain documentation to meet all internal and external compliance standards.
Coordinate and evaluate the annual inventory and verification of capital assets and high-value equipment, ensuring accurate tracking within inventory systems and identifying discrepancies, condition concerns, or lifecycle replacement needs.
Evaluate current inventory and logistics systems for efficiency, recommending updates or new tools to improve workflow and accuracy.
Support facilities maintenance and capital improvement planning by analyzing vendor performance, coordinating procurement activities, and assisting with long-term facility planning initiatives.
Support budget planning for facilities maintenance and capital projects.
Track grant-funded purchases, ensure documentation and compliance with grant requirements, and support reporting to grantors and internal leadership.
Assist in coordinating Company vehicle registrations, which may require driving and operating a Company vehicle safely, in accordance with established driving guidelines.
Provide routine and ad hoc reporting to senior leadership on procurement trends, contract performance, ground-side controlled substances, capital expenditures, and overall expenditure data.
Recommend strategic initiatives and process improvements to optimize procurement efficiency, cost-effectiveness, and alignment with organizational priorities.
Continuously evaluate current operating & reporting systems to ensure data accuracy and actionable insights.
Perform additional tasks as assigned to support operational and strategic goals.
Continuously seek opportunities to enhance efficiency across procurement, inventory, controlled substances, capital asset management, and facilities processes.
Performance of other tasks and duties as assigned