Procurement Analyst

Lantern Community Services Inc•New York, NY

11h•Onsite

About The Position

The Procurement Analyst supports Lantern Community Services’ procurement operations. This role ensures the timely, compliant, and cost-effective purchasing of goods and services that support shelter operations, housing stability programs, and administrative functions. The Procurement Analyst works closely with Program, Site Operations, Finance/Procurement, and vendors to manage purchase orders, invoices, vendor coordination, and procurement compliance in alignment with organizational and funder requirements.

Requirements

Bachelor’s degree preferred, or equivalent combination of education and multiple years of relevant experience
Experience in procurement, supply chain, logistics, or purchasing functions
Knowledge of purchasing processes, invoicing, contracts, and vendor management
Proficiency in Microsoft Office, including Word, Excel, and Outlook
Strong organizational, analytical, and time-management skills
High attention to detail and the ability to manage multiple priorities in a fast-paced environment

Nice To Haves

Experience working in nonprofit, supportive housing, shelter, or human services environments
Familiarity with financial systems such as Tipalti or similar accounts payable platforms
Experience supporting audits or funder reviews

Responsibilities

Support daily procurement activities using the LCS Purchase Order (PO) systems and related tools.
Assist staff with ordering furniture, supplies, food-related items, maintenance materials, and operational equipment.
Review, route, and track invoices to ensure accuracy, proper documentation, and policy compliance.
Ensure procurement activities comply with internal policies, government regulations, contracts, and funder guidelines.
Allocate expenses accurately to appropriate programs, sites, and cost centers.
Serve as a liaison between Program, Site Operations, and Finance/Procurement teams.
Assist with furniture procurement and site-related projects, including vendor quotes and coordination.
Monitor pricing and vendor options for commonly used programs and shelter items.
Create and manage Purchase Orders, including credit card-related POs.
Process invoices from the Accounts Payable inbox and enter data into the PO system.
Code invoices accurately in Tipalti or other financial systems.
Maintain complete documentation for audits and funder reviews.
Assist with the procurement of IT and telecommunications services and equipment.
Support ordering and invoice oversight for phones, internet, Wi-Fi, VoIP, software licenses, and related services.
Assist with IT-related projects, including vendor research, pricing, and delivery coordination.
Support oversight of copier and printer contracts.
Assist with ordering and inventory for office and shelter supplies, including pantry items.
Prepare and process recurring and non-recurring invoices.
Support procurement policy improvements and special projects.
Provide procurement support to the Executive Team as needed.