Procurement Analyst

J. Paul Getty Trust, The • Los Angeles, CA

10h

About The Position

Under the general direction of the Head of Procure to Pay, the Procurement Analyst serves as a data specialist and system administrator for various automated Procure to Pay Programs, including the Amazon Business Platform and the Procurement Card Program. Utilizes various reporting tools, PeopleSoft Purchasing Databases, and a multitude of tracking tools such as Excel and Power BI documents. Analyzes financial reporting tools, system needs, and user requests. Works with our Getty Digital team to assist in design, implementation, and maintenance of our reports and financial system solutions. Provides advice, guidance, and training to users. Performs other duties as assigned.

Requirements

• Bachelor's degree and 8-10 years relevant experience or a combination of education and relevant experience.
• Thorough knowledge of automated business systems and reporting tools. Including PeopleSoft, Oracle, Microsoft Office Suite, DocuSign, and Power BI.
• Knowledge of networked computers and associated hardware and software.
• Knowledge of billing operations, processes, and procedures.
• Skill in analyzing and evaluating administrative processes for automation.
• Skill in operating, maintaining, and administering automated systems.
• Skill in troubleshooting system malfunctions.
• Skill in training and assisting end users.
• Advanced communication skills to clearly and effectively communicate information to internal and external audiences, client groups, and all levels of management.
• Advanced analytical and problem-solving skills to review and analyze complex information.
• Strong service orientation demonstrated ability to work effectively in a fast-paced, customer-focused service environment.
• Extremely detail-oriented and able to work independently, but also able to seek out assistance when needed.
• Excellent interpersonal skills, good judgment, and the ability to conduct negotiations in a timely manner.
• Strong organizational skills and the ability to prioritize a variety of tasks and demands.

Responsibilities

• Provides oversight, leadership, and expertise to the Purchasing department. Develops and implements initiatives to enhance the productivity of the department.
• Assist in the development of performance measures for measuring adherence to procure to pay policy and procedures; assist in the implementation of a system for reporting on a regular basis.
• Works collaboratively with various Getty business units to review process improvement and technical issues as they relate to purchasing and accounts payable.
• Works with Legal and Risk Management to identify and mitigate risk and process issues.
• Works with stakeholders to assess process improvements and projects. Analyzes and evaluates internal department processes for standards and conformity.
• Works with the Head of Procure to Pay to review existing policies and procedures as well as internal operating procedures for the Procurement and Accounts Payable departments.
• Assists the Head of Procure to Pay to develop training materials and implement staff training to ensure compliance with all required policies and procedures.
• Oversees the department website as a means of communicating policy, procedures, and initiatives.
• Shares expertise with junior colleagues in the department and with staff members across the organization regarding Enterprise Resource Planning (ERP, i.e., PeopleSoft, Oracle), policies, and procedures.
• Participates in initiatives to identify and increase efficiencies and improve controls within the Purchase and Pay offices.
• Analyzes current Procurement and Accounts Payable activities and identifies and recommends improvements through more efficient procurement methods, e-procurement, quantity discounts, standardization, value analysis, or cooperative purchasing.
• Provides guidance and assistance to other employees, as required.
• Engages in procurement planning with client departments. Routinely meets and communicates with client departments to identify and provide high-quality service to meet client service delivery requirements on a timely basis. Provides accurate, complete, and up-to-date information in a courteous, efficient, and timely manner.
• Communicates purchase-to-pay policies and procedures to all personnel and interprets said policies and procedures, as necessary.
• Maintains individual and departmental workload statistics.
• Prepares and maintains accurate records and documentation on all department records required for audit retention.
• Performs other related duties as required.

Benefits

• Medical, Dental, and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
• 403(b) Employee Investment retirement plan – with up to 5% Getty Match
• Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
• Educational Assistance and professional development
• Paid Vacation, Sick and Personal Days
• 12 Paid Holidays
• Many positions have bi-weekly Off-Fridays
• On-Site Fitness Center at Getty Center
• Community service opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees