Procurement Analyst

Housing Authority of the City of Pittsburgh • Pittsburgh, PA

1d

About The Position

The primary purpose of this position is to provide contracting support by providing analysis and coordination of all phases of procurement and contract management. The incumbent will also assist with the acquisition of supplies and services. All activities must support the mission, strategic goals, and objectives of the HACP.
Essential Duties and Responsibilities
The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned.

Requirements

• Knowledge of data analysis principles and practices.
• Proficiency in PC-based software programs, including Microsoft Excel, Word, and PowerPoint; creates spreadsheets, reports, and presentations.
• Strong analytical and problem-solving skills to assess operational effectiveness and make improvement recommendations.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team, demonstrating flexibility and adaptability
• Strong organizational skills to manage multiple tasks and deadlines effectively
• Knowledge of data management principles and practices.
• Preparing reports.
• Must have the ability to collaborate effectively with cross-functional teams and maintain strong customer service.
• Must have the ability to learn other computer software programs as required by assigned tasks.
• Bachelor’s Degree in Business Administration, Math, Computer Science, Quantitative Business Analysis or related field.
• A minimum of 3 years’ experience in public or affordable housing, information technology, or a related field.
• Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy.
• An equivalent combination of education and experience may be considered.

Responsibilities

• Responds to internal and external customer inquiries through both verbal and written means.
• Provides analytical oversight of payment requests for proper discounts, accounting, supplier, mathematical accuracy, and approval.
• Responsible for verifying the match of information between the supplier invoice and the purchase order.
• Facilitate market research for available cooperative purchasing opportunities.
• Provides active oversight and management of contracts after execution to verify that all parties meet their obligations, deadlines, and service levels.
• Responsible for monitoring the Vendor Certificate of Liability file to ensure current records of certificates.
• Responsible for purchasing promotional materials.
• Responsible for monitoring Authority-wide contracts for compliance and tracking funding allocations.
• Assists the Associate Director in the preparation of invitations for bids, requests for proposals, and addenda; participates in the review of submissions.
• Responsible for providing analytical oversight and completing all required steps in the procurement of goods and services as outlined in the HACP Procurement Policy.
• Assists the Associate Director with the end-to-end procurement lifecycle, including vendor selection, onboarding, contract administration, monitoring, and reporting.
• Updates contract filing system, including the use of DocuClass document management.
• Assists in the orientation and training of new procurement staff.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees