Procurement Agent, Senior

DeKalb County • Decatur, GA

14h • $61,009 - $98,224

About The Position

Essential Functions: The following duties are normal for this position. The
omission of specific statements of the duties does not exclude them from the
classification if the work is similar, related, or a logical assignment for this
classification. Other duties may be required and assigned.

Leads and coordinates daily work activities of assigned co-workers; confers with
supervisor to obtain direction regarding work assignments and priorities;
organizes tasks in order to complete assigned work; monitors status of work in
progress and inspects completed work; confers with co-workers; assists with
complex/problem situations; provides technical expertise; assists with training
and instructing co-workers regarding operational procedures and proper use of
equipment; and assists with supervision of co-workers by reporting employee
problems and providing input on disciplinary action and employee performance
evaluations.

Researches and develops bid specifications for purchasing of defined equipment,
supplies and materials for the County; collects, reviews, and revises existing
specifications; prepares new specifications for commodities and services in
conjunction with requesting department employees; and makes recommendations
regarding product selection.

Compiles vendor and supplier lists for bid and proposal distribution;
distributes bids and proposals to qualified vendors and suppliers; researches
vendors, suppliers, and market conditions; reviews bids and proposals from
suppliers; evaluates supplier performance and contract compliance; verifies use
of registered suppliers; answers questions from vendors and suppliers regarding
County policies and procedures, procurement laws, and other issues.

Administers competitive bid process; prepares invitations to bid; obtains
competitive quotes from appropriate suppliers and vendors; analyzes, evaluates,
and tabulates bids; and makes recommendations or selects vendors within defined
commodity limits.

Monitors recurring contracts for equipment, supplies and materials; monitors
current inventory stock; ensures specifications are up-to-date for stocked
items; and prepares orders for additional stock as needed.

Negotiates contracts; develops contract formats; composes and revises
agreements, contracts, and related documents; advises County employees regarding
contract consistency and County policies and procedures; leads and facilitates
any required planning and negotiating sessions with suppliers.

Administers contracts and agreements; ensures awarded vendor complies with bid
specifications, such as pricing, delivery schedule, warranty, packaging, etc.;
and reviews and participates in change orders, disputes, and discrepancy
resolutions.

Requirements

• Bachelor’s degree in Purchasing, Supply Chain Management, Business, or related field required
• Three years of experience of professional level procurement and contract administration comparable to the Procurement Agent classification
• Must possess and maintain a valid Georgia Driver’s license and certification from the National Institute of Governmental Purchasing (CPPB or CPPO) or the Institute for Supply Management (CPM, CPSM, or CPSD).

Responsibilities

• Leads and coordinates daily work activities of assigned co-workers
• Researches and develops bid specifications for purchasing of defined equipment, supplies and materials for the County
• Compiles vendor and supplier lists for bid and proposal distribution
• Administers competitive bid process
• Monitors recurring contracts for equipment, supplies and materials
• Negotiates contracts
• Administers contracts and agreements

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees