Procurement Agent (Construction & AES Procurement Officer)

City of Charlotte

2d•$62,091 - $77,614

About The Position

This position provides procurement and contracting expertise, consultation, and oversight in support of procurement needs and requirements for Charlotte Water while ensuring application and compliance with state and local guidelines, policies, and statutes to ensure the timely completion of assigned procurements. This position requires in-depth knowledge and hands-on experience with all phases of governmental purchasing, contracting, accounting, and reporting. Work also involves partnering with the department’s Business Diversity Team to establish Minority, Women, and Small Business Enterprise (MWSBE) goals for projects, assisting customers with Requests for Council Action, and communicating regularly with customers, vendors, project managers, and other city departments. The salary for this position is $69,852.60/yr. - $77,613.99/ yr. Commensurate with experience

Requirements

Bachelor’s degree from an accredited school
Three (3) years of directly related work experience.
Requires a valid driver’s license.
Knowledge of all phases of governmental purchasing, contracting, accounting, and reporting
Skill in organization
Skill in written and verbal communication
Ability to manage time to ensure assignments are completed on time or early
Ability to work independently without constant supervisor review and involvement
Ability to facilitate meetings
Ability to read and comprehend contracts, solicitations, and scopes of work
Effective oral and written communication skills, be detail-oriented, and possess the ability to multi-task in a diverse environment.
Knowledge and hands-on experience with the solicitation and procurement of commodities and services, including public procurement contract drafting, negotiation, execution, and management
Considerable knowledge of contract documents, solicitation methods and contract administration related to procurement
Good knowledge of laws, policies and procedures governing public procurement
Excellent analytical skills with ability to problem solve
Considerable skill in researching and preparing highly complex specifications, solicitations and contract documents.
Considerable skill in negotiating contracts.
Working skill in project management.
Working skill with computers, including automated purchasing systems and common office software and productivity tools.
Ability to read, interpret, explain and properly apply rules, regulations, laws, policies and procedures.
Ability to develop effective and cooperative working relationships with other departments, employees, suppliers and other public agencies.
Ability to use judgment and initiative in making recommendations and resolving problems that are highly complex and sensitive in nature.
Ability to effectively communicate orally and in writing, including the ability to convey complex and technical subjects in a clear, concise and positive manner.
Ability to establish schedules and to complete projects on a timely basis.
Ability to successfully deal with all persons in a fair and equitable manner.
Ability to manage numerous projects simultaneously
Ability to function with minimal supervision & across multiple procurement disciplines
Strong customer service and interpersonal skills with ability to collaborate, establish, and maintain effective working relationships
Attention to detail and accuracy of work
Proficient with Microsoft Office Suite and other related software

Nice To Haves

CLGPO, C.P.M., CPPO, CPPB certifications preferred.

Responsibilities

Develops construction and architectural, engineering, and surveying solicitations, conducts bid phase services including, but not limited to, conducting pre-bid meetings and bid openings, facilitating selection meetings issuing addenda, developing bid tabulations and bid analyses, and developing recommendations of award.
Ensures all procurement activities are coordinated with Charlotte Business INClusion requirements to ensure inclusion of MWSBE vendors and supports compliance initiatives, strategic forecasting, and effective communication of opportunities.
Responsible for reporting assistance and data analysis including, but not limited to, procurement needs projections, and transaction reviews.
Drafts contracts, amendments, change orders and renewals and all related negotiating.
Provides strategic consultation and procurement support to all levels of the organization to facilitate procurement and contracting activities, provide project planning services, facilitation of scope development, spend analysis, and market research.
Develops and maintains professional relationships with all customers from leadership to end users, and other departments including Charlotte Business INClusion, the City Attorney’s Office, and Risk Management.
Provides senior level procurement and contracting expertise and consultation in support of all procurement needs and requirements for all divisions.
Performs all procurement efforts in compliance with state statutes, city policies, and best practices.
Performs procurement functions within enterprise-wide resource management and departmental systems.
Performs contract administration, monitoring, and compliance-related activities for contracts assigned.
Represents the City in dispute resolutions and works to ensure a strong contractually-guided professional business relationship with all vendors and subconsultants.
Assists with procurement initiatives, special projects, and other tasks as needed.