Procurement Advisor

Fayetteville Public Works Commission•Fayetteville, NC

2d•$23 - $31

About The Position

SUMMARY OF RESPONSIBILITIES: This class performs procurement related duties at the professional level to assist PWC staff in the strategic procurement of goods, services and other products. Position is responsible for efficiently procuring items at the internal purchaser’s requests with strong and independent consideration given to price, availability, quality and other specifications. Procurement Advisor is responsible for working directly with departmental purchasers from the start of the purchase concept/need throughout the final delivery of the item or service. Advisor provides advice regarding compliance with the various Procurement Regulations and Rules as well as providing analyses of alternative procurement options to streamline purchases. This position is responsible for working with staff to proactively determine specific needs, identify quality sources, analyze availability, review vendor past performance, evaluate product cost effectiveness, and recommend acceptable alternatives (if applicable); Advisor is responsible to address any issues related to purchases and ensure that the item/service is received as specified. Advisor is responsible for developing and maintaining a comprehensive list of prospective responsive/responsible suppliers, developing valuable business relationships with key suppliers, evaluating supplier performance indicators and identifying alternatives to existing suppliers; works with suppliers and internal purchasers on strategies to obtain the best terms considering pricing and length of need of specific items. Evaluates methods to increase competition and create more opportunities. Advisor is responsible for providing formal/informal vendor/supplier feedback as necessary regarding deliverables. Additional duties include, ensuring that applicable warranty(s) and/or other products performance protections are purchased as needed and appropriately. Advisor position will serve as an active liaison between the PWC’s Local Procurement Analyst, internal purchasers and vendors. Position is responsible for processing weekly stock re-order reports for supply items as needed and ensuring that all respective contracts/service agreements are current and active. Position will meet with suppliers regularly to discuss performance and upcoming opportunities as necessary. Reviews purchase requisitions/checking against the budget; completing purchase requisitions/orders/correspondence; preparing/maintaining files. Operating under general supervision, work is performed in accordance with established policies and procedures; leeway is allowed for independent judgment in carrying out the details of the work. Performs related work as required. EQUIPMENT OPERATED: Computer, camera, calculator, motor vehicle, communication and other equipment, as required.

Requirements

Good knowledge of safety rules/regulations/ procedures
Good knowledge of purchasing/warehousing inventory methods/processes
Good knowledge of procurement laws, supply management strategies
Good knowledge of utility materials, supplies and equipment
Good knowledge of modern purchasing methods/procedures
Good knowledge of purchasing record systems/file maintenance
Working knowledge of North Carolina State Statutes governing procurement/purchasing requirements on informal/formal bid process
Working knowledge of PWC financial systems as they relate to the procurement process
Skill in operating/using personal computers and applicable software
Ability to keyboard accurately at a moderate rate of speed
Ability to perform mathematical computations with speed and accuracy
Ability to communicate effectively orally and in writing
Ability to develop and maintain effective working relationships with vendors, sales representatives, the general public, and all levels of PWC
Graduation from an accredited two (2) year community/technical college with a degree/certification in business, business management, statistics, mathematics or related field and a minimum of two (2) years of experience in purchasing or related field
Graduation from high school or possession of a high school equivalency diploma and a minimum of six (6) years of experience as defined in (A) above
An equivalent combination of education, training, and experience as defined in (A), and (B) above
Must possess/maintain a valid Driver’s License
Must possess/maintain the Certified Local Government Purchasing Certificate

Responsibilities

Procurement of goods, services and other products
Working directly with departmental purchasers from the start of the purchase concept/need throughout the final delivery of the item or service
Providing advice regarding compliance with the various Procurement Regulations and Rules
Providing analyses of alternative procurement options to streamline purchases
Proactively determine specific needs, identify quality sources, analyze availability, review vendor past performance, evaluate product cost effectiveness, and recommend acceptable alternatives (if applicable)
Address any issues related to purchases and ensure that the item/service is received as specified
Developing and maintaining a comprehensive list of prospective responsive/responsible suppliers
Developing valuable business relationships with key suppliers
Evaluating supplier performance indicators and identifying alternatives to existing suppliers
Working with suppliers and internal purchasers on strategies to obtain the best terms considering pricing and length of need of specific items
Evaluating methods to increase competition and create more opportunities
Providing formal/informal vendor/supplier feedback as necessary regarding deliverables
Ensuring that applicable warranty(s) and/or other products performance protections are purchased as needed and appropriately
Serving as an active liaison between the PWC’s Local Procurement Analyst, internal purchasers and vendors
Processing weekly stock re-order reports for supply items as needed and ensuring that all respective contracts/service agreements are current and active
Meeting with suppliers regularly to discuss performance and upcoming opportunities as necessary
Reviews purchase requisitions/checking against the budget
Completing purchase requisitions/orders/correspondence
Preparing/maintaining files