Procurement Administrative Lead

Allied Fire Protection•Pearland, TX

About The Position

Lead and elevate procurement administrative operations across the organization by driving standardized processes, ensuring data integrity, and strengthening cross-functional alignment. This role serves as the central point of coordination across procurement, accounts payable, warehouse, vendors, and field teams—bringing discipline to the Procure-to-Pay (P2P) cycle and improving financial accuracy, efficiency, and scalability. This individual operates as a process leader and change agent, influencing outcomes without direct authority while being empowered to enforce standards and escalate non-compliance.

Requirements

5+ years in procurement, supply chain administration, or accounts payable–related roles
Strong experience with Procure-to-Pay (P2P) processes, including 3-way matching
Experience working cross-functionally with procurement, AP, operations, and field teams
Experience in process improvement, workflow standardization, and documentation
Experience influencing teams without direct authority required
ERP system experience required; reporting/analytics tools (e.g., Power BI) preferred
Strong communication and influencing skills across all levels of the organization
Highly organized, process-driven, and detail-oriented
Analytical mindset with the ability to translate data into actionable insights
Proven ability to drive accountability and enforce standards
Strong problem-solving and conflict resolution capabilities
Ability to manage multiple priorities in a fast-paced environment
Proficient in Microsoft Office (Excel, Outlook, Teams)

Nice To Haves

Experience in multi-location or decentralized operations preferred

Responsibilities

Provide day-to-day direction, prioritization, and guidance to procurement operations team members across all regions
Drive consistency in execution, communication, and workload management without direct supervisory responsibility
Act as the central point of alignment across procurement-related administrative functions
Own the administrative execution of the P2P process, ensuring alignment between purchase orders, receipts, and invoices
Partner closely with Accounts Payable to reduce exceptions, resolve discrepancies, and improve invoice cycle time
Establish and track key performance indicators, including: 3-way match rate Invoice exception rate PO cycle time Receipt timeliness
Proactively identify trends and drive corrective actions
Drive adoption of standardized workflows across all business units
Ensure consistent documentation, system usage, and adherence to SOPs
Maintain audit-ready processes and documentation
Identify and mitigate risks related to: Duplicate or inaccurate payments Unauthorized purchasing Incomplete or inconsistent documentation
Serve as the functional lead for procurement-related ERP and P2P workflows
Partner with IT and Accounting on system improvements, testing, and implementations
Drive proper system utilization and reduce off-system workarounds
Assist in the development and maintenance of reporting and dashboards (e.g., Power BI) to improve visibility and decision-making
Act as the communication hub between procurement, AP, warehouse, field teams, and suppliers
Establish and enforce supplier invoicing and PO compliance standards
Partner with vendors to improve billing accuracy and documentation quality
Support onboarding of suppliers into standardized processes
Partner with field leadership to improve adoption of procurement processes
Train and support project teams on requisitions, receipts, and documentation expectations
Lead rollout of process improvements and ensure adoption across regions
Lead resolution of escalated administrative and P2P issues
Coach team members and stakeholders on best practices
Drive accountability and continuous improvement across workflows
Identify and implement opportunities to improve efficiency, accuracy, and scalability