Procedure Scheduler

TEKsystems • Golden, CO

13d • $20 - $22 • Onsite

About The Position

As a Procedure Scheduler, you’ll be the central link between patients, providers, insurance partners, and our cardiology team. Your role ensures every procedure is scheduled accurately, authorized properly, and documented in the EMR—so patients receive the right care at the right time, without surprises. What You’ll Do Manage scheduling for in-office diagnostic procedures—book, confirm, and adjust appointments to maximize efficiency. Balance capacity across clinic locations by monitoring and distributing daily/weekly procedure volumes. Adapt schedules for urgent add-ons, provider changes, and equipment availability. Coordinate referrals with Referral Coordinators to ensure all procedures have proper documentation. Verify authorizations and enter approval numbers into the EMR promptly; obtain retro authorizations when needed. Communicate professionally with patients, referring offices, and insurance carriers. Collaborate with Billing (Aegis) and PSR teams to ensure account details are complete. Maintain compliance with HIPAA and patient privacy standards. Assist with related administrative tasks and other duties as assigned. What You’ll Bring

Requirements

• Bachelor's Degree
• Minimum of 6 months experience, or internship, in a professional setting
• Microsoft Excel and Outlook proficiency

Nice To Haves

• Receptionist or administrative support experience in healthcare settings.
• Customer service excellence—empathetic, clear, and solution-oriented.
• Proficiency in Microsoft Office (Excel, Outlook, Word).
• Detail-driven, organized, and calm under pressure.

Responsibilities

• Manage scheduling for in-office diagnostic procedures—book, confirm, and adjust appointments to maximize efficiency.
• Balance capacity across clinic locations by monitoring and distributing daily/weekly procedure volumes.
• Adapt schedules for urgent add-ons, provider changes, and equipment availability.
• Coordinate referrals with Referral Coordinators to ensure all procedures have proper documentation.
• Verify authorizations and enter approval numbers into the EMR promptly; obtain retro authorizations when needed.
• Communicate professionally with patients, referring offices, and insurance carriers.
• Collaborate with Billing (Aegis) and PSR teams to ensure account details are complete.
• Maintain compliance with HIPAA and patient privacy standards.
• Assist with related administrative tasks and other duties as assigned.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees