Hospital Procedure Scheduler
About The Position
As a Hospital Procedure Scheduler, you will serve as a central hub of coordination for hospital-based cardiac procedures. You’ll be responsible for managing procedure scheduling, providing patients with preparation instructions, and ensuring accurate documentation within the electronic medical record (EMR). Your role supports a wide variety of cardiac interventions, and you’ll be an essential communication link between physicians, patients, and hospital departments. This is an in-office, non-clinical position that requires a high level of attention to detail, organizational skills, and a compassionate, patient-first approach.
Requirements
- High School Diploma or GED required
- Minimum 6 months of medical office experience required
- Strong ability to multitask and prioritize in a fast-paced environment
- Excellent interpersonal and communication skills
- Familiarity with EMR systems and basic healthcare terminology
Nice To Haves
- Previous experience in cardiology or scheduling hospital procedures is highly preferred
- Knowledge of insurance plans and referral processes is helpful
Responsibilities
- Schedule inpatient and outpatient hospital procedures across cardiothoracic, vascular, and surgical services, including major cardiac, thoracic, vascular, and robotic surgeries, as well as specialized co-surgical and endovascular procedures.
- Receive and process procedure requests via Epic In Basket, email, and approved request forms.
- Assign CPT and ICD-10 codes and coordinate procedure dates with patients, providers, and hospital teams.
- Communicate procedure details, updates, and changes with surgeons, nursing staff, referral coordinators, and hospital departments.
- Support referrals, insurance authorizations, rescheduling, and cancellations to keep cases moving forward.
- Prepare and document procedures and related notes in the EMR.
- Schedule clinic appointments as needed to support hospital procedure workflows.
- Maintain patient confidentiality and comply with HIPAA and organizational policies at all times.
- Perform related duties as assigned.
Benefits
- Medical, dental, and vision coverage
- 401(k) with employer match
- Paid time off, holidays, and floating holidays
- Tuition assistance
- Employee wellness programs and mental health resources
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
