Principal Subcontract Adminstrator

BAE Systems•Hudson, NH

9d•$101,398 - $172,377

About The Position

Organizational expert responsible for cradle to grave administration of high risk/high complexity major subcontracts. Monitors subcontractor performance for conformance to the subcontract. May lead activities of subcontract administration teams on assigned programs required for the sourcing of complex material, software, and/or services through following established and approved procurement policies and procedures. May provide work leadership for lower-level employees and serve as the first-level backup support for subcontract management. Leads and conducts the preparation/negotiation of highly complex subcontracts and is a performance example to junior/midlevel subcontract administrators. Prepares solicitation documents for highly complex and/or high-risk acquisitions to include statements of work, terms and conditions (including flow-down terms and conditions), bid or performance evaluation factors, and other measures incorporated into the requests for proposal as may be appropriate for the procurement. Serves as the focal point when bids are received, reviews both the technical and cost proposals with program teams and resolves/addresses any identified supplier exceptions through engagement and coordination with supporting program functions. Consults with company staff representing the Legal, Technical, Financial, and Managerial interests of the subcontract award and technical performance. Drive Zero Defect initiatives with subcontractors. Ensures the receipt, accuracy and timeliness of subcontractor submitted documents relating to subcontract deliverables, including invoices and resolving invoice issues if they arise, as well as monitoring performance relative to timeliness, cost considerations, and technical objectives. Reviews documentation for subcontracts to ensure compliance with industry and government contract requirements and internal BAE Systems policies and procedures. Prepares Cost Analysis and/or Price Analysis, negotiation memos, written reports, letters, and memoranda required for internal and external distribution. Maintains CPSR compliant subcontract files. Prepares and presents briefings to Programs and Management on subcontracting matters. Leads and coordinates subcontracting activities with various internal and external sources. Provides leadership to less experienced Subcontract Administrators and through delegation, acts as first-line manager backup when first-line management is not available. Performs additional duties and responsibilities as assigned.

Requirements

Experience in a large multifaceted electronic manufacturing environment
Familiarity with defense aerospace industry & regulations
Contracts / Legal background
FAR / DFAR Knowledge
Financial Acumen
Project / Supplier Management
Strategic/Critical Thinking
Negotiating Skills
Excellent verbal and written communication
Excellent time management/organizational skills
Ability to find win-win solutions; a 'make it happen' attitude
Proficient use of MS Office tools (Excel, PowerPoint, Outlook, Word)
Knowledge of Federal Acquisition Regulations policies and procedures, FAR/DFAR
Bachelor's Degree in related discipline and 6 years or more of directly related work experience preferably in a government contracting environment.
To be able to obtain a Secret clearance
Negotiation
Travel

Nice To Haves

Willingness and desire for continuous improvement
Generosity of thought and knowledge
Familiarity with Oracle purchasing system
Secret clearance or secret eligible.
Cost Analysis experience
Graduate Degree in a related field.
Professional Supply Chain Certification: C.P.M., C.P.S.M., P.M.P.
Terms & Conditions
Flexible Payment Terms aka Milestones

Responsibilities

administration of high risk/high complexity major subcontracts
Monitors subcontractor performance for conformance to the subcontract
lead activities of subcontract administration teams
source complex material, software, and/or services through following established and approved procurement policies and procedures
provide work leadership for lower-level employees
serve as the first-level backup support for subcontract management
Leads and conducts the preparation/negotiation of highly complex subcontracts
prepares solicitation documents for highly complex and/or high-risk acquisitions to include statements of work, terms and conditions (including flow-down terms and conditions), bid or performance evaluation factors
Serves as the focal point when bids are received
reviews both the technical and cost proposals with program teams and resolves/addresses any identified supplier exceptions through engagement and coordination with supporting program functions
Consults with company staff representing the Legal, Technical, Financial, and Managerial interests of the subcontract award and technical performance
Drive Zero Defect initiatives with subcontractors
Ensures the receipt, accuracy and timeliness of subcontractor submitted documents relating to subcontract deliverables, including invoices and resolving invoice issues if they arise, as well as monitoring performance relative to timeliness, cost considerations, and technical objectives
Reviews documentation for subcontracts to ensure compliance with industry and government contract requirements and internal BAE Systems policies and procedures
Prepares Cost Analysis and/or Price Analysis, negotiation memos, written reports, letters, and memoranda required for internal and external distribution
Maintains CPSR compliant subcontract files
Prepares and presents briefings to Programs and Management on subcontracting matters
Leads and coordinates subcontracting activities with various internal and external sources
Provides leadership to less experienced Subcontract Administrators and through delegation, acts as first-line manager backup when first-line management is not available
Performs additional duties and responsibilities as assigned

Benefits

health, dental, and vision insurance
health savings accounts
a 401(k) savings plan
disability coverage
life and accident insurance
an employee assistance program
a legal plan
discounts on things like home, auto, and pet insurance
paid time off
paid holidays
paid parental, military, bereavement, and any applicable federal and state sick leave
Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards
Other incentives may be available based on position level and/or job specifics.