Principal's Secretary

Dickinson Independent School District • Dickinson, TX

19h • Onsite

About The Position

Ensure efficient operation of the school administrative office and provide clerical services for school’s administrative staff

Requirements

• High School Diploma or GED
• Proficient in the use of personal computers and software to develop spreadsheets, databases, and word processing (Microsoft Office Products)
• Proficient word processing and file maintenance skills
• Effective organizational, communication, and interpersonal skills

Nice To Haves

• Bilingual in Spanish (oral and written)
• Some experience in the public school setting
• Experience as an administrative assistant

Responsibilities

• Prepare written correspondence, forms, schedules, or reports using a personal computer
• Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using a personal computer
• Maintain a daily teacher attendance log and records for substitute teachers
• Monitor and process personal time records, including leave requests and reports
• Compile information and submit to central office according to established deadlines
• Maintain school calendar of events
• Maintain campus website and other social media sites
• Schedule meetings, appointments and maintain a calendar for principal
• Assist students, teachers, and parents as needed
• Receive incoming calls, take reliable messages, and route to appropriate staff
• Maintain physical and computerized files, including mailing lists, student records, visitor logs, and office communication
• Update handbooks, policy manuals, and other documents as assigned
• Perform routine bookkeeping tasks, including simple arithmetic operations to maintain campus budget records
• Prepare and process purchase orders
• Receive, store, and issue supplies and equipment
• Prepare and make cash deposits for activity account(s)
• May be responsible for maintenance of activity checkbook(s) and ledger(s)
• Assist with coordination of faculty meetings and campus activities
• Assist with campus budget preparation
• Maintain inventory of fixed assets, equipment, and supplies
• Sort, distribute, or deliver mail and other documents
• Administer medication to students, check temperatures, and notify parents of student illness in the nurse’s absence
• Maintain confidentiality
• Assist with other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED