Principal Business Administration Professional

University of Colorado

22d•Hybrid

About The Position

Join the Department of Medicine GI Division as a Principal Business Services Professional. This position is a key member of the GI Division supporting the Division Head with scheduling, travel arrangements, providing key reports, arranging recruitment visits, and assisting with conferences. The Principal Business Administration Professional will be responsible for supporting strategic initiatives set by the Division Head. The purpose of this position is to provide a full range of business and administrative support for the GI Division under the direction of the Division Director. Position will work with various constituents in a collaborative environment to ensure all associated tasks are effectively completed. A high level of professionalism and confidentiality is needed to function in this role as tasks will be complex and require the ability to problem solve and track a wide range of support functions. The University of Colorado’s Division of Gastroenterology and Hepatology in the Department of Medicine, located at the Anschutz Medical Campus, is an internationally renowned program that provides comprehensive resources for the diagnosis and therapy of diseases of the digestive tract, pancreas, and liver. The Division of Gastroenterology and Hepatology has faculty and staff making contributions to translational research, clinical trials, and nationally recognized patient care. By joining our division, you would be joining a rapidly growing team, with clinical practices throughout the state of Colorado and over 80 researchers, physicians, and staff, all working toward its vision to prevent and treat disease while being a global model for patient care delivery, interdisciplinary research, and training.

Requirements

Bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis, but not for the specific experience.
Three (3) years of professional level experience in an administrative setting.
Applicants must meet minimum qualifications at the time of hire.
Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.
Ability to manage and maintain complex, sensitive, and confidential information.
Advanced skills in Microsoft Office Suite, video conferencing, phone system knowledge, and etiquette.
Excellent time management and organizational skills and ability to manage multiple projects.
Ability to multitask and move from one task/duty to another without errors despite frequent interruptions.
Strong sense of urgency and the ability to take direction and prioritize projects.
Ability to realize the work unit’s mission statement, vision, and goals, as set forth by the Division Head.
Excellent research skills and attention to detail.
Ability to use independent judgment to coordinate various projects and meet multiple deadlines.
Ability to effectively explain processes and procedures.
Demonstrated problem-solving skills.
Ability to work independently with minimal supervision.
Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Nice To Haves

Three (3) or more years of experience providing executive-level administrative support.
Experience in an academic healthcare environment.
Experience providing administrative and technical assistance to faculty and staff within higher education and/or medical education environment.
Experience working with UCD software such as Marketplace, Concur, and Peoplesoft.

Responsibilities

Oversee the Division Head’s schedule, travel, and procurement.
Compile data and develop reports as requested. Requires ability to perform financial research, compile accurate data and create reports or spreadsheets as requested.
Provide ad hoc support to the Division Head as needed which may include but is not limited to credentialing by the University of Colorado Hospital and affiliates; creating and overseeing budgets for special events sponsored by the Division; serving on or providing administrative support to committees, programs, projects, and events involving the Department; submitting articles; analyzing and/or extracting research publications; taking minutes at meetings and training sessions; providing administrative and travel support for visiting job candidates, speakers, and visitors to the Division.
PRISM meeting organization and faculty promotion process support for the entire division, support and scheduling meeting with Division Director, all leaders and faculty within the division.
Under direction of the Business Services Manager, oversee the day-to-day administrative operations, communication, and planning for all division conferences and recruiting events.