Business Administration Intern

Jamadmin•Toledo, OH

About The Position

LOOKING FOR A FULL-TIME PAID INTERSHIP THIS SUMMER? THIS OPPORTUNITY IS FOR YOU! Here at JAM Best One Fleet Service, our mission is to Create Raving Fans, and this is not just a commitment to our customers! We believe that our greatest asset is our talented and dedicated team, and we strive to create a work environment that fosters growth, collaboration, and personal fulfillment. We believe in open communication, recognizing and celebrating achievements, and promoting a healthy work-life balance. Join us and become a valued member of our team, where your contributions are valued, and your potential is encouraged. Position Overview This position provides broad exposure to business operations by supporting multiple departments within JAM Best-One's administrative team including Finance, Sales, Marketing, HR, Procurement and Operations. The incumbent works on a variety of projects and tasks that support daily operations and strategic initiatives across the organization. This internship is ideal for a student pursuing a business-related degree who wants hands-on experience in a multi-faceted business environment and exposure to how different departments work together to support company goals. Support Finance team with data entry, invoice processing, payment tracking, report preparation, and other accounting-related tasks. Assist with month-end activities and financial record maintenance as directed. Assist Sales team with customer data management, sales reporting, proposal preparation, and coordination of sales materials. Support sales initiatives and customer communication as needed. Support HR team with recruitment activities, new hire onboarding coordination, employee file maintenance, benefits administration support, and preparation of HR-related documents and communications. Assist Marketing team with social media content, marketing material preparation, event coordination, market research, and other promotional activities. Help maintain company brand standards across materials. Support Procurement team with vendor research, purchase order processing, price comparisons, and supplier communications. Assist with tracking orders, maintaining vendor records, and coordinating with departments on purchasing needs. Conduct research and analysis on various business topics, market trends, competitor activities, or operational processes as assigned by department leaders. Compile findings and present insights to support decision-making. Prepare reports, presentations, spreadsheets, and other business documents for various departments. Ensure accuracy, professionalism, and timely completion of all assigned materials. Participate in cross-functional projects that span multiple departments. Collaborate with team members across Finance, Sales, Operations, HR, and Marketing to support company initiatives and learn how departments work together. Maintain organized records and files, both physical and electronic, for various departments. Ensure proper documentation and easy retrieval of information. Attend meetings, training sessions, and company events as appropriate. Take notes, document action items, and support follow-up activities as directed. Provide general administrative support including scheduling assistance, communication coordination, data compilation, and other office tasks as needed across departments.

Requirements

Currently enrolled in (or recent graduate of) an associate or bachelor’s degree program in Business Administration or related business field.
Strong organizational skills with exceptional attention to detail.
Excellent written and verbal communication skills
High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to handle multiple tasks and priorities across different departments.
Professional demeanor with strong interpersonal skills.
Demonstrated ability to maintain confidentiality and handle sensitive business information with discretion.
Self-motivated with ability to work independently and take initiative.
Willingness to learn and adapt to different department needs and work styles.
Must be at least 18 years old with a driver's license and a satisfactory driving record
Must be willing and able to travel extensively between assigned regional locations on a regular basis
The ability to work a full shift, come to work on time, and work according to the necessary schedule to meet job requirements with or without reasonable accommodation is an essential function of this position.

Responsibilities

Support Finance team with data entry, invoice processing, payment tracking, report preparation, and other accounting-related tasks.
Assist with month-end activities and financial record maintenance as directed.
Assist Sales team with customer data management, sales reporting, proposal preparation, and coordination of sales materials.
Support sales initiatives and customer communication as needed.
Support HR team with recruitment activities, new hire onboarding coordination, employee file maintenance, benefits administration support, and preparation of HR-related documents and communications.
Assist Marketing team with social media content, marketing material preparation, event coordination, market research, and other promotional activities.
Help maintain company brand standards across materials.
Support Procurement team with vendor research, purchase order processing, price comparisons, and supplier communications.
Assist with tracking orders, maintaining vendor records, and coordinating with departments on purchasing needs.
Conduct research and analysis on various business topics, market trends, competitor activities, or operational processes as assigned by department leaders.
Compile findings and present insights to support decision-making.
Prepare reports, presentations, spreadsheets, and other business documents for various departments.
Ensure accuracy, professionalism, and timely completion of all assigned materials.
Participate in cross-functional projects that span multiple departments.
Collaborate with team members across Finance, Sales, Operations, HR, and Marketing to support company initiatives and learn how departments work together.
Maintain organized records and files, both physical and electronic, for various departments.
Ensure proper documentation and easy retrieval of information.
Attend meetings, training sessions, and company events as appropriate.
Take notes, document action items, and support follow-up activities as directed.
Provide general administrative support including scheduling assistance, communication coordination, data compilation, and other office tasks as needed across departments.