Preconstruction Administrative Coordinator

Walsh Group•Phoenix, AZ

26d

About The Position

We are currently seeking an Preconstruction Administrative Coordinator for our Mountain West Water Division, in Phoenix, AZ. The Preconstruction Coordinator plays a key support role within the Preconstruction team, helping ensure that pursuits, bids, and early project phases are organized, accurate, and executed efficiently. This position bridges administrative coordination with hands-on involvement in preconstruction and estimating activities, offering exposure to the full project lifecycle and opportunities for professional growth. As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing. Walsh is a successful fast-growing company at the forefront of technology and is committed to being the employer of choice to our employees and the builder of choice to our customers. There are many compelling reasons why exceptional people should consider a career with our company: Challenging, complex work Creative and innovative problem-solving environment Supportive, communicative managers who reward hard work Opportunities for growth, training, and development Flexibility in career path & progression Opportunities to work and live all over the United States

Requirements

High School Diploma (or equivalent), College Degree Preferred
At least 2 - 4 years of similar experience.
Proficiency in Outlook, Word, Excel, and PowerPoint.
Ability to learn new software to assist with scheduling and data analysis.
Strong organizational skills, attention to detail, and ability to manage multiple priorities.

Nice To Haves

College Degree Preferred

Responsibilities

Prepare meeting materials, take detailed meeting minutes, and distribute follow-up documentation.
Manage the department calendar, schedule meetings, and coordinate internal and external appointments.
Arrange travel accommodation and complete expense reporting for department staff.
Provide general administrative support to the team or other departments as needed.
Draft and maintain preconstruction templates, reports, and other standard deliverables.
Coordinate the update, completion, and distribution of official preconstruction reports.
Gather and organize all required deliverable documentation, including cost estimates, assumptions/clarifications, risk analysis, value engineering, alternate strategies, site investigation, and other supporting documentation.
Track and expedite internal and external documents from start to finish, ensuring accuracy, completeness, and timely updates.
Maintain current and properly filed preconstruction records.
Update project schedules and assist in tracking project milestones.
Prepare draft owner pay applications for review.
Track vendor invoices, verify accuracy, and submit documentation for payment processing.
Leverage Excel and Power BI software to perform detailed data analysis
Prepare dashboards in advance of key internal and external customer interfaces so data analysis can be clearly presented and explained.