Pre-Mail Data Specialist

Penn State University • University Park, IL

23h • Onsite

About The Position

Penn State Auxiliary & Business Services is hiring a full-time, on-campus Pre-Mail Variable Data & Print Specialist for its Multimedia and Print Center (MPC). The role focuses on preparing and managing mailing data to meet U.S. Postal Service automation requirements, including address list processing, NCOA updates, data formatting, variable data printing, and producing USPS documentation. The position also involves operating print/mail equipment, preparing print-ready files, and providing backup support across Pre-Mail functions. The specialist works closely with customer service, design, print, and mailing teams, contributes to process improvement, and supports MPC’s mission of high-quality, efficient print and mail services. The role emphasizes teamwork, continuous learning, workplace safety, and a respectful, inclusive environment.

Requirements

• Strong computer skills (especially Microsoft Office)
• Basic math ability
• Applicants must be authorized to work in the U.S.

Nice To Haves

• Knowledge of postal regulations
• Experience with variable data and design software such as FusionPro, InDesign, and Adobe Acrobat

Responsibilities

• Preparing and managing mailing data to meet U.S. Postal Service automation requirements
• Address list processing
• NCOA updates
• Data formatting
• Variable data printing
• Producing USPS documentation
• Operating print/mail equipment
• Preparing print-ready files
• Providing backup support across Pre-Mail functions
• Working closely with customer service, design, print, and mailing teams
• Contributing to process improvement
• Supporting MPC’s mission of high-quality, efficient print and mail services

Benefits

• comprehensive medical, dental, and vision coverage
• robust retirement plans
• substantial paid time off which includes holidays, vacation and sick time
• generous 75% tuition discount, available to employees as well as eligible spouses and children

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed