Mail/Data Services Specialist

Thysse • Oregon, WI

5d

About The Position

Do you find satisfaction in a spotless spreadsheet and a perfectly processed mail file?
At Thysse, precision matters — and so do the people who deliver it. We’re a third-generation, family-owned brand experience company that helps clients across retail, healthcare, education, and hospitality make their mark. From large format displays and environmental graphics to direct mail campaigns, we do it all — and we do it right.

We’re looking for a Mail/Data Services Specialist who takes ownership of the details that make direct mail campaigns actually work. You’ll be the expert behind the data — processing mail files, managing variable data, interpreting postal regulations, and making sure every project ships accurately and on time. If you love being the person who catches the error before it becomes a problem, this role was built for you.

Requirements

• High school diploma or GED preferred
• 2+ years of experience with USPS bulk mailing prep regulations in the printing or direct mail industry preferred
• Proficiency in Microsoft Excel required; experience with postal processing software a plus
• Comfort with Microsoft Office Suite and Google Workspace; ability to learn new software quickly
• Strong attention to detail and a commitment to accuracy — you catch errors before they ship
• Ability to manage multiple projects, prioritize effectively, and adapt when priorities shift

Responsibilities

• Manage Mail & Variable Data
• Process and verify mail files and variable data with a high degree of accuracy
• Deliver mail lists and variable data files to the email team in a timely, organized manner
• Process inbound Business Reply Envelope (BRE) mail pieces through scanning and software applications, preparing output for customers and internal teams
• Perform in-process and final quality control checks using the mail planning checklist
• Own the Data Workflow
• Work efficiently in EFI Pace, Microsoft Excel, and related postal processing software to manage data imports/exports
• Manage complex spreadsheets and generate billing details to support project accuracy
• Update the mailing shipment dashboard to reflect current status and ensure on-time delivery
• Coordinate with logistics vendors to develop accurate drop ship calculations and cost estimates
• Support Clients & Internal Teams
• Apply knowledge of USPS postal regulations to support accurate project execution and answer day-to-day questions from clients and internal teams
• Serve as a secondary point of contact for mail list, postal, and variable data questions, escalating to the Mailing Manager as needed
• Partner with Account Management and Project Management to keep projects moving and clients informed on postal savings opportunities and variable data specifications
• Improve & Automate
• Collaborate with the Mail team and management to develop and refine data workflows
• Coordinate with the Process Improvement and Automation teams to identify repetitive workflows that can be automated

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees