Pre-Fabrication Administrator

Talent Team•Escondido, CA

About The Position

At Baker Electric we are energized by truly living our values - Team Builders, Relentless Follow Through, All-In, and Care for Others. When our team members work together with these things in mind, we do great things both individually and as an organization. Being an employee-owned company shows our drive for sustainable, long-term growth while enhancing the lives of our team members. SUMMARY: The Pre-Fabrication Admin supports the daily administrative operations of the pre-fabrication department, ensuring efficiency in documentation, scheduling, inventory tracking, and communication. This role works closely with the pre-fabrication team, project managers, and vendors to streamline processes and maintain accurate records. The ideal candidate is detail-oriented, organized, and proficient in administrative and clerical tasks within a fast-paced construction environment.

Requirements

High school diploma or equivalent required; associate degree in business administration, construction management, or a related field is a plus.
2+ years of administrative experience, preferably in construction or manufacturing.
Experience with procurement, inventory management, or scheduling is a plus.
Strong organizational and time management skills.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Familiarity with construction or inventory management software is a plus.
Excellent written and verbal communication skills.
Ability to multitask and work in a fast-paced environment.
Detail-oriented with a strong focus on accuracy.

Responsibilities

Maintain accurate records of pre-fabrication orders, work schedules, and material inventories.
Coordinate administrative support for pre-fabrication production, including tracking work orders and deliveries.
Assist with purchasing materials, verifying orders, and processing invoices.
Manage data entry and documentation related to pre-fabrication projects.
Communicate with project managers, field teams, and vendors to ensure timely workflow.
Prepare reports, spreadsheets, and presentations for department leadership.
Ensure compliance with company policies, safety regulations, and operational procedures.
Support inventory control by updating records and reconciling discrepancies.
Assist with scheduling meetings, trainings, and team communications.
Organize and maintain digital and physical filing systems for pre-fabrication documentation.