Pre-Construction Coordinator

Stoa Group•Charlotte, NC

About The Position

Stoa Group is seeking a Pre-Construction Coordinator to join our growing multifamily construction team in Charlotte, NC. This role provides critical administrative and project coordination support to our Pre-Construction Managers, site teams, and trade partners across multiple large-scale apartment developments. Stoa Group is a vertically integrated multifamily development and construction company, nationally recognized as an NAA Top Employer and ranked among the Top Places to Work in Multifamily. We build thoughtfully designed communities and invest heavily in the people who make that possible. Position Summary The Pre-Construction Coordinator supports the full pre-construction lifecycle of multifamily construction projects, with a heavy focus on permitting, licensing, Procore administration, documentation, and contract coordination. This role requires strong organization, attention to detail, and the ability to manage multiple projects across different jurisdictions. This is an ideal role for someone with construction administration experience, particularly in multifamily, commercial, or residential construction, who enjoys being the operational backbone of a fast-moving team.

Requirements

Reliable and accountable (you follow through and take ownership)
Highly organized and detail-oriented
Comfortable juggling multiple priorities in a deadline-driven environment
Confident communicator who works well across teams and with external partners
Adaptable and solutions-focused
Tech-savvy, with strong working knowledge of Microsoft Office (Excel, Word, Outlook)
High School Diploma or equivalent (required)
Construction or construction administration experience preferred
Procore experience strongly preferred
Experience with permitting, licensing, or construction documentation is a plus
Strong basic computer skills required

Responsibilities

Attend all pre-construction meetings and accurately document meeting minutes
Support Pre-Construction Managers, site leaders, and trade partners with day-to-day coordination
Track action items and follow up to ensure timely completion
Manage multiple projects and deadlines simultaneously
Manage permitting and licensing requirements for current and future projects
Understand jurisdiction-specific permitting requirements
Complete and submit permit applications, including owner signatures and notarization when required
Upload documentation to municipal and county permit portals
Track and manage all open permits through issuance
Consolidate and distribute permits to construction teams
Attend pre-permit meetings as required
Coordinate SWPPP documentation with vendors, including signatures and payments
Set up utility accounts as needed
Create and set up new projects in Procore
Upload drawings, specifications, and pre-construction documents
Add subcontractors and vendors to Procore
Enter Schedules of Values once provided by the Pre-Construction Manager
Maintain current Certificates of Insurance (COIs)
Provide training and guidance to internal teams and trade partners on Procore and company tools
Send subcontracts and purchase orders for signature via DocuSign
Track execution of contracts and follow up to ensure timely completion
Work closely with Pre-Construction Managers to keep commitments moving