Pre-Construction & Procurement Coordinator

Alvarez Construction•Baton Rouge, LA

About The Position

Alvarez Construction is seeking a highly motivated and meticulous Pre-Construction and Procurement Coordinator to manage the critical administrative, scheduling, and financial functions required to launch new construction projects. This central role is responsible for the entire project life cycle from initial planning through frame release, with a heavy emphasis on material estimating and takeoffs for new plans, managing all permitting and utility logistics, and maintaining core construction systems (NewStar). This position ensures all projects are compliant, fully resourced, and prepared for vertical construction.

Requirements

3+ years of experience in residential or light commercial construction estimating.
Strong knowledge of construction drawings, materials, and methods.
Proficiency in AutoCAD, Excel, and construction management software (experience with Newstar is highly preferred).
Excellent attention to detail and organizational skills.
Ability to communicate effectively with vendors, subcontractors, and internal teams.

Nice To Haves

Bachelor's degree in Construction Management, Engineering, Architecture, or related field preferred but not required.

Responsibilities

Permit Management: Serve as the authority for all regulatory filings by applying for, tracking, and securing all required construction and specialty permits (e.g., foundation, plumbing, entrance signs).
Compliance Documentation: Request, generate, and consolidate comprehensive documentation packages (including engineering plans, applications, and environmental reports) required for municipal and parish approvals.
Plan Vetting & Control: Review and validate all construction plans for correct model and orientation specifications, ensuring proper distribution to field teams and trades prior to construction release.
System Setup & Record Integrity: Manage the initial project setup in key systems like Newstar, including plan uploads and community data entry. Maintain the integrity of the Master Lot File by accurately tracking permit dates, start dates, and compliance milestones.
Information Governance: Source and archive all essential new subdivision data (e.g., drainage plans, as-builts) to the shared drive, establishing a centralized project knowledge base.
Utility Establishment & Termination: Manage the entire utility lifecycle by ordering and coordinating the installation of temporary and permanent meters (Gas, Electric, Water) and arranging for their subsequent removal upon project completion or phase change.
Site Preparation Coordination: Organize the initial physical site setup by ordering the marking of property corners and coordinating the delivery of necessary materials for initial site work.
Inspection Oversight: Actively manage and coordinate all critical pre-frame inspections required before the foundation pour (e.g., house form, plumbing rough-in, foundation pour).
Utility Issue Resolution: Serve as the point person for resolving all utility conflicts and issues on site, including the relocation of pedestals, utility lines, and managing service orders for damaged or stolen water meters.
Site Compliance: Coordinate the delivery of rock boxes and assist with necessary documentation for SWPP (Stormwater Pollution Prevention) compliance for all new communities.
Estimating & Takeoffs: Lead the initial project costing by assisting with material takeoffs for new and/or revised construction plans using tools like AutoCAD and NewStar, and setting up new plans and communities within the NewStar system.
Purchasing & PO Management: Generate and process all necessary Purchase Orders (POs) and Vendor Purchase Orders (VPOs) for pre-frame work, materials (e.g., dirt, masonry sand, slabs), and construction services.
Financial Administration: Order all construction loans required for projects. Manage the corporate credit card used for tracking and paying all essential expenses, including permitting and reinspection fees.
Schedule Management: Manage the overall construction schedules up until the Frame Release stage, including uploading Slab Release Schedules and determining weekly frame releases based on foundation status.
System and Data Integrity: Build Lot Budgets and maintain accurate lot data, including entering scheduled Pour dates on the TMR, and distributing the calendar to all departments.
Vendor and Material Tracking: Maintain the NewStar Vendor Portal and associated workflow communications. Track specific materials, such as window brands per lot, for use by the Purchasing and Warranty departments.
System Maintenance: Set up new plans in NewStar, maintain all lot and community data, and remove all closed schedules from the system.
Team Access: Create Mobile user accounts for all field employees and assign all Builders to specific projects within NewStar.
Process Improvement: Create plan markup templates for the Design department and redline plans for framers.
Inventory & Purchasing Support: Manage product inventory and assist the Purchasing department with budget compliance and primary vendor changes, as needed.