Pre Award Administrator - Team B

University of Chicago • Hyde Park, VT

1d • $75,000 - $100,000

About The Position

The University of Chicago is an intellectual community and a globally renowned research institution dedicated to fostering innovative and impactful research in various domains, including the Biological Sciences. The Biological Sciences Division is at the forefront of cutting-edge research and the Research Administration Office plays a pivotal role in supporting and facilitating the faculty who conduct research. The job provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers.

Requirements

• Minimum requirements include a college or university degree in related field.
• Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Nice To Haves

• College or university degree in related field.
• Bachelor's Degree in related field strongly preferred.
• Five years of progressively responsible grant/contract and financial administration in an academic setting.
• Experience with budgets, ledgers, invoices, and fiscal reporting.
• Experience in one or more aspects of sponsored program administration in a research environment.
• Experience with accounting systems.
• Computer skills including word processing, database management, and spreadsheet skills.
• Knowledge of federal and non-federal grant and contract policies.
• Excellent oral and written communication skills.
• Attention to detail.
• Flexible and adaptable work style.
• Strong organizational skills.
• Ability to research issues and propose solutions.
• Demonstrated initiative in improving processes and enhancing systems.
• Ability to exercise sound judgment, discretion, and tact.
• Excellent independent time management skills along with the ability to handle multiple and concurrent tasks within deadlines.
• Ability to interact with others using tact and diplomacy.
• Knowledge of research methods and funding sources.

Responsibilities

• Works directly with the PI to develop proposal budgets, in accordance with the needs of the research plan and Agency and Institutional requirements.
• Responsible for timely submission of applications, renewal/continual amendments, ensuring timely submission of technical reports, just-in-time submissions, no-cost extensions, and Agency required re-budgeting.
• Coordinates with other departments/units/division regarding multi-investigator grant submissions.
• Works closely with Post Award staff (if separate) to transition grant administration upon award, including updating proposed budget to match Notice of Grant Award.
• Interacts with University Research Administration, faculty, postdocs, and pre/post-award colleagues from other departments and sections, and Financial Services Office personnel.
• The individual is a member of a team and must contribute to the team effort, as needed, which involves assisting colleagues to ensure timely service to PIs and sponsors as needed and to perform back-up duties during vacation or sick leaves of other award team staff.
• Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to faculty attention.
• Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance.
• Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting.
• Responsible for all data entry and preparation of grant reports and trend analysis.
• Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
• Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions.
• Coordinates with other departments/units/divisions regarding multi investigator grants.
• Serves as department contact for annual audits and agency site visits.
• Performs other related work as needed.

Benefits

• The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level