Pre-Award Coordinator

START Center for Cancer Research • San Antonio, TX

3d • $55,000 - $65,000 • Remote

About The Position

The START Center for Cancer Research (“START”) is the world’s largest early phase site network, fully dedicated to oncology clinical research. To date, over 45 therapies conducted at START locations have obtained FDA/EMA approval. The START Center for Cancer Research is seeking a Pre-Award Coordinator who will be dedicated to connecting with Sponsors, CROs, sites, and key opinion leaders to advance clinical trials in the best way. In addition, this role is responsible for maintaining new study proposals in response to requests from prospective customers. This is a remote role. The annual base salary for this role is $55,000 - $65,000. However, base pay may vary depending on multiple individualized factors including market location, job-related knowledge, skills, and experience.

Requirements

• High school diploma or equivalent.
• At least two years’ experience in administrative setting
• Proficient working knowledge of word processing, spreadsheet, database, and presentation software (MS Office skills such as Outlook, Word, Excel, PowerPoint, and SharePoint)
• Excellent written and oral communication skills, as well as time management skills
• Demonstrated ability to work in a dynamic environment under compressed deadlines across several projects, each with unique requirements.

Nice To Haves

• Experience in clinical research (monitoring, Feasibility/Study Start-Up experience).
• Understanding of medical terminology.

Responsibilities

• Perform all pre-award activities from time of initial contact to official site selection for the START Network sites.
• Review, respond, and maintain the central email inbox for new study opportunities.
• Facilitate all pre-award related meetings, including but not limited to, Protocol Review and Development Committee meetings, Pre-Study Site Visits, weekly Study Start-Up Status meetings, and Sponsor/Investigator meetings for the START Europe sites.
• Coordinate facility tours prior to official site selection.
• Support execution of the Sponsor/CRO required site feasibility questionnaires for the START Network sites when applicable and ensuring the questionnaire are completed accurately and in a timely manner.
• Work within the forecasted timelines in accordance with Sponsor/CRO expectations and ensure they are met; if forecasted timelines are not reached, provide clear rationale for delays and contingency plans to mitigate impact.
• Review and comply with Standard Operating Procedures and pre-award processes in a timely manner and ensure all relevant documents are submitted to Sponsor/CRO and the Investigational Site File (ISF).
• Anticipate and identify issues during pre-award process, resolve minor to moderate issues independently, and escalate complex issues.
• Maintain and ensure data tracking systems are updated with pre-award milestones.
• Assist with in-service trainings and new hire trainings for staff.
• Assist with special projects as assigned. This includes, but is not limited to, conducting research, preparing presentations and documents as requested.

Benefits

• Comprehensive health coverage: Medical, dental, and vision insurance provided
• Robust retirement planning: 401(k) plan available with employer matching
• Financial security: Life and disability insurance for added protection
• Flexible financial options: Health savings and flexible spending accounts offered
• Well-being and work-life balance: Paid time off, flexible schedule, and remote work choices provided

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED