Practice Support Specialist

Pillsbury Winthrop Shaw Pittman LLP•Miami, FL

2d•Onsite

About The Position

We are seeking to hire a Practice Support Specialist to support the Miami office who has a strong interest to be part of a global law firm. The Practice Support Specialist will play a vital role in supporting partners and associates with their day-to-day tasks. The successful candidate will work collaboratively with attorneys and staff across offices. Primary responsibilities include, but are not limited to,: Preparing documents, conducting research, client billing, preparing expense reports, check requests, new business memos, prepare engagement letters, mailing and binders, diary entry, editing pre-bills, maintaining electronic files, assisting with travel arrangements and scheduling meetings. In addition, the candidate will assist the attorneys with document production, compiling documents, preparing binders, appendices; quality checking to ensure materials are collated properly. The candidate should be able to cite-check, ability to download records from Westlaw, Lexis, PACER and State Court portals as directed. Organize physical and electronic files, creating hyperlinks, electronic filings and other duties as may be assigned.

Requirements

10+ years of experience in litigation and real estate practice areas
Proficient in MS Office, Excel and Power Point
Strong administrative and interpersonal skills
Ability to handle a high volume desk with extreme accuracy and meticulous attention to detail
Strong proofreading and solid computer skills are essential
Positive self-starter
Possess a strong work ethic and professional demeanor
Demonstrates initiative and can successfully multi-task and prioritize to handle the workload at a very fast pace
This position requires a 5-day a week in-person schedule
Overtime flexibility is required
Candidate must be a team player and can adapt to changing technologies and procedures
BA/BS degree required

Nice To Haves

Notary Public, a plus

Responsibilities

Preparing documents
Conducting research
Client billing
Preparing expense reports
Check requests
New business memos
Prepare engagement letters
Mailing and binders
Diary entry
Editing pre-bills
Maintaining electronic files
Assisting with travel arrangements and scheduling meetings
Assist the attorneys with document production
Compiling documents
Preparing binders
Appendices
Quality checking to ensure materials are collated properly
Cite-check
Ability to download records from Westlaw, Lexis, PACER and State Court portals as directed
Organize physical and electronic files
Creating hyperlinks
Electronic filings
Other duties as may be assigned