Practice Support Specialist
About The Position
We are seeking to hire a Practice Support Specialist to support the Miami office who has a strong interest to be part of a global law firm. The Practice Support Specialist will play a vital role in supporting partners and associates with their day-to-day tasks. The successful candidate will work collaboratively with attorneys and staff across offices. Primary responsibilities include, but are not limited to,: Preparing documents, conducting research, client billing, preparing expense reports, check requests, new business memos, prepare engagement letters, mailing and binders, diary entry, editing pre-bills, maintaining electronic files, assisting with travel arrangements and scheduling meetings. In addition, the candidate will assist the attorneys with document production, compiling documents, preparing binders, appendices; quality checking to ensure materials are collated properly. The candidate should be able to cite-check, ability to download records from Westlaw, Lexis, PACER and State Court portals as directed. Organize physical and electronic files, creating hyperlinks, electronic filings and other duties as may be assigned.
Requirements
- 10+ years of experience in litigation and real estate practice areas
- Proficient in MS Office, Excel and Power Point
- Strong administrative and interpersonal skills
- Ability to handle a high volume desk with extreme accuracy and meticulous attention to detail
- Strong proofreading and solid computer skills are essential
- Positive self-starter
- Possess a strong work ethic and professional demeanor
- Demonstrates initiative and can successfully multi-task and prioritize to handle the workload at a very fast pace
- This position requires a 5-day a week in-person schedule
- Overtime flexibility is required
- Candidate must be a team player and can adapt to changing technologies and procedures
- BA/BS degree required
Nice To Haves
- Notary Public, a plus
Responsibilities
- Preparing documents
- Conducting research
- Client billing
- Preparing expense reports
- Check requests
- New business memos
- Prepare engagement letters
- Mailing and binders
- Diary entry
- Editing pre-bills
- Maintaining electronic files
- Assisting with travel arrangements and scheduling meetings
- Assist the attorneys with document production
- Compiling documents
- Preparing binders, appendices
- Quality checking to ensure materials are collated properly
- Cite-check
- Ability to download records from Westlaw, Lexis, PACER and State Court portals as directed
- Organize physical and electronic files
- Creating hyperlinks
- Electronic filings
- Other duties as may be assigned
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
