Practice Group Assistant

Venable LLP • Vienna, VA

5d

About The Position

You’re looking for a change, and so are we. At Venable, we know that every new
hire brings valuable experience, new perspectives, and a chance to raise the bar
on our approach to how we work. That’s why we’re looking for a Practice Group
Assistant to provide professional and administrative support and assist with
assignment and project coordination for the practice group.

Committing your time and talent is no small matter—at Venable, we know that
superior client service begins with an investment in our people. Our competitive
compensation, robust benefits, and programs that support our employees’
well-being, families, and futures reflect our dedication to prioritizing the
whole person, not just the professional.

Here, we strive to offer the kind of care that radiates, from our colleagues to
our clients, to our communities, so that success finds everyone.

Requirements

• A minimum of one year of related experience
• Ability to prioritize work and manage workflow
• Proficiency with Microsoft Office Suite including Word, Excel, PowerPoint and Outlook
• Strong attention to detail, grammar, and punctuation, and the ability to effectively present ideas and findings visually
• Excellent organizational skills and ability to work independently with general supervision, and meet routine and unanticipated deadlines
• Ability to define problems, collect data, establish facts and draw valid conclusions
• Strong communication skills and the ability to communicate with external parties and internal personnel either orally or in written form, including use of e-mail system
• Ability to process firm accounting data related to invoice processing and client billing
• Ability to assist with and/or manage heavy document production
• Must be highly organized, able to work independently with general supervision, and meet routine and unanticipated deadlines
• Must be able to prioritize workload and adeptly shift priorities on a routine basis
• Must be able to work in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands
• Ability to learn new tasks and technologies in a fast-paced environment
• Familiarity with various electronic documentation formatting to include databases, burning to CD, and flash drive storage

Responsibilities

• Managing multiple databases in support of the practice group and clients
• Preparing correspondence, legal documents, forms, presentations, and the like using intermediate to advanced work processing and technology skills
• Effectively proofreading and editing documentation for grammatical and typographical errors; providing detailed review of client related documentation to include required signatures
• Coordinating travel arrangements for legal staff utilizing available resources
• Forwarding appropriate billing and expense information to Accounting Department in accordance with established firm policy
• Providing support with processing Professional Activity Expense form (PAE), expenses and reimbursements
• Assisting LAAs in the group with attorney time entries, reviewing pre-bills and processing client invoices

Benefits

• Venable’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more.
• New employees are provided a detailed orientation to the firm’s benefit offerings upon hire.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed