Power Systems Project Coordinator

Thompson Tractor Company•Spanish Fort, AL

4d•Onsite

About The Position

The Power Systems Project Coordinator is responsible for coordinating equipment purchases, project scheduling, equipment delivery, and commissioning activities by working directly with customers, vendors, consultants, contractors, sales representatives, project engineers, and commissioning technicians. The Project Coordinator is also responsible for assisting the sales representatives with preparing customer-facing documents, bid packages, submittal documentation approval, and project completion. The Project Coordinator must be able to perform independently with limited supervision. The ability to manage multiple priorities is essential for this position. The Project Coordinator will demonstrate initiative, resilience, attention to detail, sense of urgency, commitment to teamwork, enthusiasm for customer service, and dedication to finding solutions in an efficient manner.

Requirements

High School Diploma or College Degree
Experience using personal computers, Microsoft Word, Excel, and basic typing skills are required for this position
Ability to create, modify, and finalize quotes/orders in CSQ
Understanding of electric power equipment and nomenclature
Coordinate and schedule deliveries for multiple pieces of equipment across different suppliers to arrive at a final destination, at a predetermined time, often six months to a year in the future
Capable of reading and understanding bid specs and electrical drawings
Understand the format and requirements for project submittals and their approval process
Identifying the most important tasks and successfully completing them in a timely manner
Managing projects over months/years while capturing all costs and revenues and recognizing them in the correct fiscal period
Strong verbal communication, written communication, and presentation skills
Strong teamwork and interpersonal skills
SharePoint
Microsoft 365
Microsoft AX 2012

Nice To Haves

Previous experience and a working knowledge of the power generation or construction industry
Familiarity with financial statements or GAAP Accounting

Responsibilities

Assist sales representatives with creating CSQ quotes or customer facing documents
Ensure submittals are assigned to an engineer and assist with obtaining submittal approval
Check that projects for deals won are set up correctly in AX and put into process
Order equipment from CAT and other 3rd party suppliers
Track and manage equipment orders, update sales reps, engineers, and customers of statuses
Coordinate receipt of equipment with 3rd party packagers or end user location
Schedule commissioning activities with Service Department and Contractors
Ensure project costs and revenues are accurately recorded and posted in the correct fiscal period
Submit discounting or sales reporting documents to CAT upon successful completion of project
Complete project closeout documentation and submit to PS Accountant for elimination
Effectively handle customer objections and concerns
Provide liaison support between customers, reps, and our suppliers
Effectively communicate with company personnel
Other duties as assigned by Supervisor