Post-Award Grant Administrator I

Mass General Brigham • Somerville, MA

12d • Remote

About The Position

The Post-Award Grant Administrator I (GA I) is an active member of the Mass General Brigham central research management office and is a primary point of contact for Principal Investigators (PIs) and Department Administrators at Brigham and Women’s Hospital, Massachusetts General Hospital, and other institutions within the Mass General Brigham System. The Post-Award GA I is committed to identifying and adhering to best practices in grants and contracts administration, while upholding the highest standards of integrity and fiduciary responsibility. The Post-Award GA I will proactively address the demands of research grant administration by providing exceptional customer service to Mass General Brigham’s distinguished research community and collaborators in their pioneering efforts in science and medicine. With guidance from senior-level colleagues, the Post-Award GA I actively manages the grant-related activity of an assigned portfolio of research departments. As the primary contact for these departments, the Post-Award GA I provides guidance and resolves issues regarding award management once an award has been granted. Included in these responsibilities are account activation and setup, sponsor outreach and negotiation, financial analysis, and employee salary allocations. The Post-Award GA I will act both independently and as a member of a dynamic group to achieve the goals of the Post-Award team and of Mass General Brigham Research Management overall. The volume and complexity of the work is commensurate with experience, and the opportunity exists to take on a greater and more in-depth workload with successful performance.

Requirements

• Associate's degree required; Bachelor's Degree preferred
• At least 1-2 years of research administration experience required
• Must possess the ability to thrive in a busy, high-volume, and deadline-driven team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed.
• Requires strong organization and communication skills with a focus in customer service.
• Proficient in Microsoft Office Suite, spreadsheets and databases.
• Ability to make good judgments.
• Excellent problem-solving skills.
• Ability to work with large financial data sets with accuracy.
• Excellent verbal and written communication, interpersonal, and problem-solving skills.
• Good organization and coordination skills.
• Good working knowledge of research agency, sponsor, and organization funding guidelines and policies.
• Good negotiation skills.
• Ability to work independently.
• Ability to make good judgments and resolve problems.

Responsibilities

• Take ownership of managing an assigned portfolio of research departments, and serve as the primary Post-Award resource for department administrators and PIs.
• Field inquiries from Department Administrators and PIs, and communicates institutional policy, procedure and documentation requirements.
• Conduct thorough review of all award terms and conditions for all new and renewal grants and contracts for assigned workload or as triaged by manager.
• Under the supervision of managers, assist as needed to ensure Mass General Brigham compliance with terms.
• Verify compliance approvals (Human Subjects, Cost Share, Animal Use, etc), as part of the award acceptance process.
• Upon receipt of award, complete system database for all new awards being funded, and continue the account set up and corresponding data entry of award information into the Insight system. Maintain electronic Insight record in compliance with institutional and sponsor policies.
• After award information has been entered into Insight, activate the account.
• Notify PI and department administrator once approved and activated.
• Review incoming agreement modifications to confirm proposed changes are appropriate. Negotiate, with guidance from manager or Senior GA, as necessary with sponsors.
• Draft and issue outgoing agreement modifications to collaborators with directive from PI and department.
• Communicate with department and PIs throughout grant lifecycle and assist in the development and submission of all requests for a change of PI, change in scope of work, extension requests, and re-budgeting requests.
• Review and approve salary allocations for personnel with salary that are directly charged to sponsored research agreements. Check to make sure all accounts are active and that the proposed changes are appropriate and allowable per the terms of award.
• Work with assigned departments and other Mass General Brigham offices, as needed, on all PI transfers.
• Conduct financial analysis for all active accounts on assigned department portfolio.
• Work with Post-Award Manager or Senior GA on complex transactions.
• Use Insight, MicroStrategy or Workday queries and reports to measure and manage workflow effectively and efficiently.
• Assume additional responsibilities as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees