Post Award Administrator

University of Chicago • Hyde Park, IL

8d • $75,000 - $100,000 • Remote

About The Position

The University of Chicago is an intellectual community and a globally renowned research institution dedicated to fostering innovative and impactful research in various domains, including the Biological Sciences. The Biological Sciences Division is at the forefront of cutting-edge research and the Research Administration Office plays a pivotal role in supporting and facilitating the faculty who conduct research. The Post-Award Administrator provides professional support for post-award activities relating to grant and contract proposals and funding within a department or unit. Performs work with moderate guidance and utilizes knowledge of University and business drivers. The Post-Award Administrator provides financial and non-financial post award grants management in an intensive customer service environment. The job provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers.

Requirements

• Minimum requirements include a college or university degree in related field.
• Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Nice To Haves

• Bachelor's degree or higher in accounting, business administration, or science, strongly preferred.
• Administrative, accounting, or grant and contract administration experience.
• Experience with budgets, ledgers, invoices, and fiscal reporting.
• Experience in one or more aspects of sponsored program administration in a research environment.
• Experience with accounting systems.
• Knowledge of Microsoft Office, financial computing, and database software applications.
• Computer skills including word processing, database management, and spreadsheet skills.
• Knowledge of federal and non-federal grant and contract policies.
• Excellent oral and written communication skills.
• Attention to detail.
• Flexible and adaptable work style.
• Strong organizational skills.
• Ability to research issues and propose solutions.
• Demonstrated initiative in improving processes and enhancing systems.
• Ability to exercise sound judgment, discretion, and tact.
• Excellent independent time management skills along with the ability to handle multiple and concurrent tasks within deadlines.
• Ability to interact with others using tact and diplomacy.
• Knowledge of research methods and funding sources.

Responsibilities

• Serves as a primary account administrator for faculty. Portfolio may include sponsored awards, gifts, internal funding.
• Allocates, authorizes, monitors, and controls expenses.
• Maintains, oversees, reconciles, and corrects errors in accounts.
• Works with other administrators on the procurement process including purchasing, internal requisitioning, and personal and travel reimbursements.
• Works with central office to manage financial and non-financial aspects of post-award grants management.
• Advises and assists in most relations and communications with funding agencies, subcontractors, and others.
• Proposes solutions to discovered problems and fixes according to proper policy and procedure.
• Compares actual spending to original budget and identifies any variances with particular attention being paid to faculty salary.
• Develops a working knowledge of University policies and procedures as well as a working knowledge of policies and procedures of various funding agencies.
• Works closely with the department to effectively manage faculty accounts and ensure proper spending.
• Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
• Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions.
• Coordinates with other departments/units/divisions regarding multi investigator grants.
• Serves as department contact for annual audits and agency site visits.
• Performs other related work as needed.

Benefits

• The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.
• Information about the benefit offerings can be found in the Benefits Guidebook

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees