Policy Coordinator
About The Position
The Policy Coordinator provides administrative, logistical, and operational support to the Policy & Advocacy team. This position ensures smooth scheduling, meeting coordination, travel planning, project tracking, and information management across state and federal policy initiatives. The role supports the Policy Director and policy staff by maintaining consistent workflows, preparing and updating internal project trackers, facilitating meeting requests, supporting Salesforce data entry, and coordinating multi-organizational policy convenings. The Policy Coordinator plays a key role in enabling effective engagement with community health centers, partner organizations, and government stakeholders.
Requirements
- Strong organizational skills with the ability to manage multiple concurrent priorities.
- High level of attention to detail, accuracy, and follow-through.
- Ability to understand and incorporate context into requests for meetings, correspondence, etc.
- Ability to maintain confidentiality and handle sensitive information.
- Strong written and verbal communication skills.
- Familiarity with the state and federal legislative processes, including budget and policy development.
- Ability to work independently and collaboratively.
- Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint).
- Ability to learn and work within Salesforce or similar CRM systems.
- Strong customer service orientation and professionalism when working with internal and external partners.
- High School diploma or equivalent.
- Two years of experience in administrative coordination, project support, office management, public administration support, or similar roles.
- Experience coordinating scheduling, travel, or events.
Nice To Haves
- Bachelors degree in Public Administration, Political Science, Business, Communications, or a related field.
- Experience in government, nonprofit, public health, or legislative/policy settings.
- Experience using Salesforce or other CRM platforms.
- Experience supporting executive-level staff
Responsibilities
- Manage complex scheduling for the Policy Team, including meeting logistics, calendar coordination, and agenda support.
- Schedule meetings on behalf of the Policy Director; track and manage incoming meeting requests and changes.
- Coordinate standing meetings, including ongoing date changes, agenda updates, and participant communication.
- Track internal and external meetings, including those shared by community health centers (CHCs).
- Prepare meeting materials as needed.
- Coordinate travel arrangements for the Policy Team, including lodging, transportation, conference registration, and reimbursement support.
- Manage scheduling and travel for federal advocacy activities, including congressional fly-ins and federal policy meetings.
- Coordinate joint policy summits and meetings with partner organizations, including Community Health Network of Washington (CHNW) and national associations.
- Support weekly project tracking and maintenance of project management tools for the Policy Director and Policy Team.
- Update and standardize files, trackers, templates, and shared resources to improve usability and consistency across the department and Executive Leadership.
- Assist with maintaining timelines, deliverables, follow-up tasks, and internal communication around policy initiatives.
- Enter and update policy-related data in Salesforce, including meeting details, contact information, touchpoints, and engagement records.
- Support quality control of data to ensure accuracy for reporting and policy engagement tracking.
- Act as a brand steward, ensuring alignment with organizational values, equity, and mission.
Benefits
- Eleven (11) paid holidays and three (3) Floating Holidays.
- 1.75 Paid Time Off (PTO) days accrued monthly (21 days annually) for the first year of employment (increasing one day per year of employment).
- Family & Bereavement Leave.
- Employee Assistance Program.
- Washington Paid Family & Medical Leave tax premiums.
- Washington Worker's Compensation Fund tax premiums.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
