Police Records Technician
About The Position
As a Police Records Technician, you will play a critical role in supporting the Airports Authority’s Police Department. Police Records Technician Serves in the Police Records Section of the Police Department in the Office of Public Safety. Manages police reports and law enforcement records to fulfill court and legal requirements. Ensures the accuracy, confidentiality, and security of police records while maintaining compliance with state and federal reporting guidelines. This role involves managing systems and document management tasks involving sensitive police reports, records, and court documentation, coordinating data entry across multiple law enforcement systems and generating statistical reports. Performs related functions.
Requirements
- Three years of progressively responsible experience in administrative or logistical support, with an emphasis on database management and records handling.
- At least one year of experience in public safety records management systems or a comparable system (e.g. Case Management, Incident reporting, Computer-Aided Dispatch (CAD) Systems, etc. )
- Strong attention to detail in reviewing documents and data for accuracy and completeness.
- Ability to maintain organized records and databases and generate system-related reports.
- Competence with Microsoft Office Suite and general computer skills.
- Strong verbal and written communication skills, with the ability to provide credible testimony in court.
- High school diploma or GED required.
Nice To Haves
- Experience providing administrative support to law enforcement.
- Knowledge and experience using the National Incident Based Reporting System (NIBRS).
- Familiarity with Crash Investigation Reporting Systems (such as Treads).
- Experience with Motorola Premier One records management system.
- An associate degree (A.A. or A.S.) in a relevant field.
- Previous experience working in a law enforcement environment.
Responsibilities
- Manages and updates the Police Records Management System (RMS), including generating and tracking daily reports.
- Coordinate with sworn officers to resolve missing or inaccurate information.
- Receives, reviews, and uploads police reports and related documents into RMS and other systems, ensuring data accuracy and completeness.
- Updates, modifies, and purges records in RMS regularly, according to department policies.
- Safeguards police reports and other sensitive information, ensuring compliance with established security protocols.
- Coordinates with the Virginia State Police (VSP) for accurate reporting of traffic and criminal data.
- Acts as the liaison for the police department with external agencies and the public for records requests.
- Ensure the appropriate release of police reports in accordance with Airports Authority policies.
- Provides credible testimony in court regarding the acquisition and integrity of police records.
- Processes expungements in accordance with the Library of Virginia’s guidelines.
- Reviews and approves Coplogic reports, forwarding them to the appropriate investigative departments.
- After proper training, reviews and submits Crash Investigation Reports.
- Supports daily administrative tasks, including answering phone calls, responding to emails, and assisting the public with records-related needs.
- Performs other duties as assigned.
Benefits
- We offer an array of benefits programs, including vacation, retirement, and health benefits.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
