Police Records Specialist (20682590)

City of Woodland, CA•Woodland, CA

53d

About The Position

Perform routine non-hazardous police office activities. The purpose of this recruitment is to fill a current vacancy, as well as establish an eligibility list for future vacancies. These positions work alternate shifts which will cover a 24-hour operation. Successful applicants may be required to work alternative hours, which may include swing shift, graveyard shift, including weekends and/or holidays. IDEAL CANDIDATE The Ideal Candidate will possess an in-depth knowledge of Law Enforcement organizational structure. The Ideal Candidate will also possess good communication, customer conflict resolution skills, and writing skills, as well as be competent with computers and related software, e.g., report management, and MS Outlook, and Excel. Knowledge of principles, codes, regulations and laws governing records management of a police department. Additionally, the Ideal Candidate will have a strong work ethic, ability to multitask, prioritize, knowledge of complex filing systems, and be available for shift work. Duties may include but are not limited to the following: Process and maintain a variety of police records, files, forms, and manuals. Issues, receives, types, and processes various applications, permits, and other forms; processes warrants, permits, and citations; collects and processes fees and charges. Entries and modifications into a state and nationwide system. Processes police reports including receiving, reviewing, copying, distributing, filing, and making corrections as applicable. Logs subpoenas; collects, posts, and distributes department mail. Answers a multi-line telephone system, providing information or routing calls to appropriate individuals. Greets the general public, giving information on the department and answering routine questions. Types, proofreads, and processes a variety of documents including general correspondence, memos, and legal documents. Operates standard office equipment including computer remote terminals. Creates and maintains files and databases. Provides fingerprint services for applicants and voluntary bookings. Performs related duties as assigned.

Requirements

Education: High School diploma or equivalent.
Experience: One (1) year of general administrative office work experience OR six (6) months of administrative office work in a law enforcement agency.
License or Certificate: Possession of a valid California driver's license required upon hire.

Nice To Haves

Prefer experience with substantial public interaction.
The Ideal Candidate will possess an in-depth knowledge of Law Enforcement organizational structure.
The Ideal Candidate will also possess good communication, customer conflict resolution skills, and writing skills, as well as be competent with computers and related software, e.g., report management, and MS Outlook, and Excel.
Knowledge of principles, codes, regulations and laws governing records management of a police department.
Additionally, the Ideal Candidate will have a strong work ethic, ability to multitask, prioritize, knowledge of complex filing systems, and be available for shift work.

Responsibilities

File routine reports and correspondence; perform general clerical duties using typewriter and word processor.
Respond to citizen requests for information and assistance.
Complete minor reports as required.
Retrieve and input data into computer terminal.
Receive calls and take messages.
Accumulate data and prepare monthly statistical reports.
Process requests for copies of reports from both citizens and other criminal justice agencies.
Inventory supplies and order when necessary.
Process monies and fees via the cash register, prepare licenses and permits, prepare and issue bills, complete citation sign-offs.
Prepare correspondences to victims of crime.
Complete and prepare background and record checks.
Process voluntary bookings and court ordered registrations.
Perform fingerprinting and Live Scan digital printing.
Assist in the transportation of property and evidence.
Assist in preparation for the auction of property.
Purge files.
Provide relief for full-time Community Services Officers.
Regular and consistent attendance.

Benefits

Starting income ranging from $4,238.93 to $5,152.46 per month based on skills, training, certifications and years of experience, with regular, incremental pay increases
Robust Retirement Program including CalPERS Retirement Plan, Retirement Health Savings Plan, choice of 457 Deferred Compensation plans
Low-Cost & No-Cost Health Benefits, including choice of CalPERS Medical plans, and City-paid Dental Insurance, Vision insurance and Employee Assistance Program
Salary incentives and add-ons, including bilingual, certificate and shift-differential pay, as well as paid holiday-in-lieu
Paid Career Development, including City-provided training & professional advancement opportunities
Future COLAs: 1% increase effective January 2026 (contingency applies).
CalPERS Retirement System (2% @ 60 Formula for Classic CalPERS members and 2% @ 62 Formula for new CalPERS members). The City does not participate in social security
Choice of deferred compensation plans (Traditional and Roth)
CalPERS Medical Insurance Plans, including HMOs & PPOs. City gives an allowance toward the cost of insurance. Maximum Family Allowance for 2025 and 2026: $2,808.66 per month
City paid Delta Dental and VSP Insurance
Wage protection for long-term disabilities
City provides $50,000 life insurance policy
Voluntary Supplemental Life, Critical Illness, Cancer and Accident Only insurances, and Flexible Spending Accounts available
6.7 hours per month for the first three years
10 hours per month
8.3 hours per month of vacation leave in lieu of holiday time off
$200 per month for employees designated bilingual
Additional 2.5% for a Bachelor's degree
Additional 2% for employees regularly assigned to work Swing Shift or an additional 3% for employees regularly assigned to work Graveyard.