PMO Coordinator

New Braunfels Utilities•New Braunfels, TX

19h

About The Position

Under the direction of the Director of Enterprise PMO, the Business Planning Coordinator provides project coordination, strategic planning support, and administrative leadership for the Business Planning Department and the Strategy and Research Department. This role serves as a key facilitator in advancing NBU's strategic initiatives, coordinating project activities, and ensuring seamless operational support across both departments.

Requirements

Strategic Thinking: Ability to understand organizational priorities and align work accordingly
Data Analysis: Proficient in MS Word, Excel, and Outlook; skilled in data filtering, sorting, and analysis
Communication: Outstanding interpersonal skills with the ability to work with high-profile individuals and collaborate across teams
Confidentiality: Demonstrates sound judgment and maintains strict confidentiality of sensitive information
Organization: Excellent ability to manage multiple priorities, meet deadlines, and track complex initiatives
Problem-Solving: Develops creative solutions to unique procedural and strategic challenges
Professionalism: Maintains poise under pressure and handles matters with tact and diplomacy
Valid Class 'C' Texas Driver's License.

Nice To Haves

Two (2) years of experience in utilities and or municipal government preferred

Responsibilities

Coordinate and track projects and strategic planning initiatives across Business Planning and Strategy & Research departments
Analyze project and research data to provide insights and guidance to leadership
Coordinate and update the NBU Capital Improvement Plan 5-Year Budget annually
Facilitate consensus-building on strategic issues and develop alternative solutions to complex challenges
Prepare reports, presentations, and documentation for leadership and Board review
Ensure departmental policies align with organizational vision, mission, and strategic objectives
Provide comprehensive administrative support to the Director of Enterprise PMO and direct reports
Manage travel arrangements, expense reports, P-Cards, and reimbursements for Director and team
Process time entries in payroll system and track assignments for Director's direct reports
Coordinate meetings including notifications, agendas, minutes, and follow-up correspondence
Prepare Board Agenda Briefing Sheets and maintain Board approval schedules
Use independent judgment to prioritize communications, projects, and strategic initiatives
Coordinate management of departmental budgets and prepare budget reports
Process invoices, payment requests, purchase orders, and contract documentation
Collaborate with Procurement department on procurement processes and bid documents
Track and reconcile monthly credit card statements and expense reports
Assist with annual budget preparation and expenditure tracking
Maintain accurate financial records and documentation.
Support project managers and provide coordination for strategic initiatives
Create and maintain project schedules, budgets, cash flows, and status reports
Prepare responses to internal and external inquiries regarding strategic initiatives
Coordinate with cross-functional departments to advance organizational priorities
Manage document filing, archiving, and compliance requirements
Provide special project leadership and support as needed
Deliver exceptional customer service to internal and external stakeholders
Respond professionally to inquiries and provide information on strategic initiatives
Attend public hearings, Board meetings, and stakeholder meetings as assigned
Maintain professional communications with all stakeholders.
Adhere to NBU safety guidelines and practices at all times
Maintain a clean and safe work area
Maintain strict confidentiality of business, employee, and customer information
Manage leave schedule to ensure project deadlines and assignments are met
Adhere to NBU policies and procedures
Exemplify NBU Core Values: Integrity, Stewardship, Team, Culture, and Safety
Participate in and support initiatives to reach annual NBU Performance Measures